Project Operations Assistant
Project Operations Assistant
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Job Description
The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems track project performance monitor financial reports and projections and support projects from development to implementation to closeout. You will interact with clients or prospective clients to assist in understanding needs drafting project implementation plans invoices or project proposals. This position is ideal for someone who thrives on organization has strong analytical and writing skills enjoys developing innovative processes and is looking for a long-term opportunity to grow into a project management role.
Essential Functions:
Staffing & Roster Coordination
- Manage surge staffing solutions and actively recruit for open positions
- Maintain rosters staff availability and project assignments
- Support personnel mobilization orientation and track training compliance
- Coordinate scheduling and documentation for local teams
Project Operations
- Support preparation of project scopes proposals and staffing models
- Draft basic project budgets using internal rates and templates
- Assist in maintaining internal timelines trackers and document systems
Financial Support
- Track personnel hours and costs across active projects
- Assist with basic forecasting and reporting
- Flag budget risks or inconsistencies for leadership review
System Development & Internal Processes
- Build lightweight systems to track internal performance and resourcing
- Identify operational gaps and propose practical solutions
- Help standardize internal workflows as the organization scales
Requirements
- 35 years of experience in operations project coordination staffing or executive administrative roles
- Strong attention to detail and organizational skills
- Comfortable with spreadsheets formulas and financial tracking (Excel)
- Clear and concise writing skills (especially for process documentation and budget narratives)
- Self-starter comfortable in fast-moving lightly structured environments
- Based in or near Frankfort KY or Lexington KY
Bonus if you have:
- Familiarity with government contracting disaster recovery mission-based work or project-based work
- Experience coordinating emergency surge staffing
- Experience with lightweight visual reporting programs like Power Bi or Salesforce
- Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses.
Benefits
- Health Insurance and PTO
- Hybrid Work Schedule: 2-3 days in office per week
CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.
Employment Type
Contract
