Administrative Assistant
Administrative Assistant
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Job Description
Spectrum Center Schools and Programs a growing dynamic organization with a social mission to offer hope is seeking an Administrative Assistantto join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation encourages creative expression and offers limitless potential for personal and professional satisfaction!
If you excel in a dynamic detail-focused and service-oriented environment want a career with meaningful impact and bring exceptional organization skills a collaborative spirit and a can-do attitude We Should Talk!
As an Administrative Assistant you will play a vital role in supporting the smooth operation of the school by handling a variety of administrative and office management duties. Working closely with the Office Manager and/or Program Director you will help ensure that all administrative functions are carried out efficiently accurately and in a manner that supports staff students and families.
Responsibilities Include:
- Assisting with receptionist and front office functions including answering and directing phone calls arranging conference calls welcoming and directing visitors and ensuring all interactions are professional and welcoming.
- Handling incoming and outgoing mail processes including receiving and routing courier packages distributing internal mail and preparing outgoing correspondence email and faxes in a timely manner.
- Supporting the ordering stocking and maintenance of office and school supplies ensuring resources are available and equipment remains in good working order.
- Copying correspondence reports and other materials as needed to support school operations and instructional needs.
- Organizing and maintaining school and office files ensuring documents are accurate accessible and stored according to policy and compliance standards.
- Coordinating special projects such as employee mailings distributing flyers and preparing student or parent communications to ensure timely delivery of important information.
- Completing administrative tasks and functions assigned by the supervisor to maintain efficient and effective school operations.
- Preparing reports records and documentationincluding accounting personnel student and operational dataaccurately and in accordance with established deadlines.
- Participating in school functions events and activities providing administrative support to staff students and visitors as needed.
- Assisting with additional responsibilities or projects as assigned maintaining flexibility to meet the evolving needs of the school community.
Qualifications Required:
- High school diploma or equivalent with passage of basic skills test.
- Minimum 1yr prior experience working in an administrative support role preferably in an education program setting.
- Prior experience and/or highly proficient in reading writing analyzing and interpreting detailed reports and business correspondence.
- Prior experience and/or knowledge in record keeping and/or data management including development and maintenance of databases and/or spreadsheets.
- Prior experience and/or knowledge in special education services particularly for students with autism related disabilities and/or behavior challenges preferred.
- Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
- Ability to think and act quickly and calmly in an emergency and make independent decisions.
- Ability to effectively present information and respond to questions from groups of staff members students parents external partners and the general public.
- Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
- Advanced oral and written communication organization conflict resolution multitasking problem solving and decision-making ability.
- Well-versed in the use of relevant technology including experience with computers Microsoft Office Suite database entry and basic office equipment.
Spectrum Center Schoolsis a division of ChanceLight Behavioral Health Therapy & Education the nations leading provider of alternative and special education programs for children and young adults. For more than 45 years and in partnership with over 235 school districts nationwide we have helped change the direction of more than 240000 student lives!
Learn more about our history our mission and the program services we provide by visiting the link below:
- ChanceLight we believe in providing more than just a job as a member of our team youll receive the opportunity to make meaningful impacts the support needed to achieve success and all the tools essential to reaching your personal & professional fulfillment! Your path to a truly rewarding career starts here where growth empowerment and collaboration define our culture; and every day is aChanceto transform lives through education!
Perks and Benefits Include:
- Comprehensive Medical Dental and Vision Plans
- FREE Telehealth and Virtual Counseling Sessions
- FREE Health Advocacy Services and 24/7 Nurse Line
- Company Paid Life & Disability Insurance
- Company Paid Employee Assistance Program
- Flexible Spending and Health Savings Accounts
- Personal Protection Insurance Plans
- Cigna Healthy Pregnancies Healthy Babies Program
- Legal Services Insurance
- Pet Health Insurance
- Accrual-based Paid Time Off
- School Hours and Paid Holiday Schedule
- Extensive Personal and Life Event Paid Leave Policy
- 401k Retirement Saving Plan
- Perks at Work Employee Discount Program
- Opportunities for Growth & Development
- And So Much More!
If youre ready to start making lasting impacts on the lives of students and contribute to the creation of a brighter future This Is YourChance!
Join us and together we can empower students to overcome challenges build confidence and unlock their full potential!
Careers With ChanceLight Work. With Purpose.
Copyright 2025 ChanceLight Behavioral Health Therapy & Education a ChanceLight company *Benefit plans and eligibility requirements may vary based on role and employment status.
Employment Type
Full-Time
