Administrative Assistant

Site: The McLean Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Please note: Based on current market conditions the minimum starting rate for this position is typically $20.50 per hour.

Job Summary

Summary
Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters runs reports maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role.


Essential Functions
Perform administrative duties for an individual group or department.

Prepare reports meeting minutes and correspondence.

Create and edit documents spreadsheets and presentations.

Manage schedules arrange appointments and itineraries.

Coordinate meetings travel conference calls and complete expense reports.

Answer and transfer phone calls.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive complex and confidential nature.

May work for one or several department professionals division heads officers or managers.

Entry-level support role; performs routine tasks as directed and under close supervision.


Required for All Jobs
Performs other duties as assigned

Complies with all policies and standards

Does this position require Patient Care (indirect/direct) No

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree No


Experience

administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge Skills & Abilities

Basic understanding of office procedures including filing copying scanning printing and faxing.

Basic Proficiency in MS Office.

Ability to use phone system.

Managing ones own time and the time of others.

Strong verbal & written communication skills.

Strong customer service skills.

Strong interpersonal written and oral skills.

Ability to use standard office equipment.

Physical Requirements

Standing Occasionally (3-33%)
Walking Occasionally (3-33%)
Sitting Constantly (67-100%)
Lifting Occasionally (3-33%) 20lbs - 35lbs
Carrying Occasionally (3-33%) 20lbs - 35lbs
Pushing Rarely (Less than 2%)
Pulling Rarely (Less than 2%)
Climbing Rarely (Less than 2%)
Balancing Occasionally (3-33%)
Stooping Occasionally (3-33%)
Kneeling Rarely (Less than 2%)
Crouching Rarely (Less than 2%)
Crawling Rarely (Less than 2%)
Reaching Occasionally (3-33%)
Gross Manipulation (Handling) Constantly (67-100%)
Fine Manipulation (Fingering) Frequently (34-66%)
Feeling Constantly (67-100%)
Foot Use Rarely (Less than 2%)
Vision - Far Constantly (67-100%)
Vision - Near Constantly (67-100%)
Talking Constantly (67-100%)
Hearing Constantly (67-100%)

Onsite

115 Mill Street

20

Regular

Day (United States of America)

Pay Range

$17.36 - $23.80/Hourly

Grade

2

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

The McLean Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework