Professional Services Contract Administrator - Denver
Professional Services Contract Administrator - Denver
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 71544 - 82272
1 Vacancy
Job Description
Department Information
- This position is only open to Colorado state residents.
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
Do you want to make a difference in Coloradans lives Do you have a passion for helping people and keeping them safe At the Colorado Department of Transportation (CDOT) you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and providesfreedom connection and experience through travel. Please visit ourcareers pageto learn about CDOT and how we are making Colorado a great place to live work and play now and for the future! Also check out our excellentbenefitspackage!
CDOT for All
CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.
Some positions may qualify for thePublic Service Loan Forgiveness Program. For more information go to eligible list created from this announcement may be used to fill one or more positions.
Description of Job
About the Unit
The Professional Services Contract Administrator works in the Engineering Contracts Unit at the Colorado Department of Transportations (CDOTs) Headquarters office in Denver Colorado. The Unit provides professional services and construction contracting services to the Department. The Unit is also responsible for providing training and all necessary support to construction and consultant industry partners and CDOT contract administrators and staff on contracting processes.
About the Position
This position provides expertise in the application and utilization of statutory guidance administrative rules policies principles and practices pertaining to the procurement of contracts for professional services (primarily architectural and engineering). The Contract Administrator is responsible for delivery of the professional service contracts including project advertisement maintenance of the solicitation webpages training of selection panel members on statutory requirements verification of consultant proposal compliance and acting on behalf of the Department to respond to protests award projects and write a variety of consultant contract documents. The Professional Services Contracting Officer also plans tests and implements new software and executive initiatives; negotiates terms and fee percentages; and contributes to public relations with the consultant community. This position develops rules and procedures as conditions change and new methods of business are initiated.
Major duties and responsibilitiesinclude but are not limited to:- Provides day-to-day leadership for professional services contracting activities
- Directs the advancement of professional service contracts intergovernmental agreements (IGAs) utility and railroad contracts from consultant prequalification advertisement for consultant services selection of professional service consultants contract awards contract modifications including but not limited to issuance of task order documents and notices to proceed.
- Conducts special analyses and develops reports as required by management to resolve issues pertaining to the contract process fostering competition and process improvements to improve efficient project delivery.
- Develops and implements training programs for the consultant selection process
- Trains panelists on agency state and federal requirements for panel discussions and on legally permissible considerations in the selection of consultants for professional service contracts; develops guidelines and documentation and tracks the statewide panelist program.
- Plans implements and trains internal and external users on updates to software platforms used in solicitation and evaluation including SRM DocBuilder and Salesforce.
- Develops and implements QA & QC and Workload Distribution Processes for Contracts and Task Orders; monitors projected volume of work for various unit functions and staff production and error rates.
- Coordinates with Accounting Procurement and The Office of Information Technology to evaluate areas of risk associated with contracting errors and develops or revises processes to address any issues.
- Plans implements trains staff and internal customers on appropriate contract types and necessary provisions.
- Serves as a back-up for the other unit including construction and intergovernmental agreements.
- Other duties as assigned
Work Environment:- Typical hours Monday Friday 8:00 am 5:00 pm
- Daytime travel during business hours to trainings selections and debrief meetings.
- 5% overnight travel for trainings
- Required to drive CDOT vehicles
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
Experience Only:- Seven years of professional experience closely related to the major job duties
- Three of the seven years must have beenfull-time professional contract experience. Contract experience must have included writing new contracts and modification documents as well as processing a high volume of contract documents through an established process.
- Experience with contracts within Colorado State Government is preferred.
Education and Experience:- A bachelors degree from an accredited college or university in public administration business administration law or a closely related field of study. (A copy of your transcript showing degree conferral must be submitted to verify this requirement.)
- AND at least three years of full-time professional contract experience. Contract experience must have included writing new contracts and modification documents as well as processing a high volume of contract documents through an established process.
- Experience with contracts within Colorado State Government is preferred.
- A Masters Degree from an accredited college or university in public administration business administration law or a closely related field of study. (A copy of your transcript showing degree conferral must be submitted to verify this requirement.)
- AND at one year full-time professional contract experience. Contract experience must have included writing new contracts and modification documents as well as processing a high volume of contract documents through an established process.
- Experience with contracts within Colorado State Government is preferred.
- Additional work experience that provided the same kind amount and level of knowledge acquired in the required education will substitute on a year-for-year basis for the required bachelors degree but not for the specific experience..
Conditions of EmploymentMust pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.
Preferred Qualifications
TheExceptional Applicantwill be an experienced contract administrator with proven ability or accomplishment in the following:- Demonstrated success with the duties listed in the Description of the Job section;
- Years of State service experience related to the duties of this position;
- Highest work/personal ethics and integrity;
- Comprehensive knowledge and experience reviewing and monitoring contracts for legal compliance;
- Comprehensive knowledge and experience drafting contract provisions contract modification documents and routing contracts for execution;
- Extensive experience writing preparing negotiating coordinating reviewing government contracts;
- Experience with Federal Code of Regulations Federal Highway Administration (FHWA) guidelines and CDOTs Stewardship Agreement with FHWA Colorado Revised Statutes the Utility Accommodation Code Office of the State Controller (OSC) Guidelines CDOTs Policies and Procedural Directives related to contracts professional services IGAs utilities and railroad contracts;
- Comprehensive knowledge and experience with the Colorado State Fiscal Rules;
- Working knowledge of CDOTs SAP/Supplier Relationship Management (SRM) software;
- Excellent negotiation skills;
- Superior customers service skills;
- Skilled and experienced in developing and providing training to diverse audiences.
- Leadership skills and experience;
- Strong written and verbal communication skills;
- Excellent facilitation and presentation skills;
- Excellent reasoning investigative analytical problem solving and decision making skills;
- Strong attention to technical detail and accuracy;
- Ability to partner with professionalsstaff consultants and other governmental staff with sensitivity to their needs and priorities;
- Ability to negotiate mutually acceptable solutions and build consensus through give and take;
- Strong ability to take initiative to solve problems in an innovative manner;
- Effective interpersonal and relationship building skills;
- Proven ability to manage multiple assignments priorities and projects in a demanding environment;
- Being open to change and new information; adapting behavior and work methods in response to changing conditions or unexpected obstacles;
- Excellent time project management and organizational skills;
- Working effectively in both independent and team situations;
- Ability to work under tight deadlines and be adaptable to changing assignments;
- Effective research skills;
- Passion for safety;
- Fluency in Microsoft Office Suite which is used to create documents Adobe Acrobat Google Suite OnBase SAP and the ability to quickly learn new software.
Supplemental Information
Applicant Checklist
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
Notifications:
All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam filteredemail.Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
A top group up to six candidates will be invited to schedule an interview with the hiring manager.
Transfer Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer non-disciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer non-disciplinary demotion or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Info Cubic.Info Cubic a consumer reporting agency will obtain the report for CDOT. Further information regarding Info Cubic a Division of Orange Tree including its privacy policy may be found online atand. Info Cubic is located at 7275 Ohms Lane Minneapolis MN 55439.The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includessocial security number trace criminal records check public court records checks educational records and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.
ADAAAAccommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Priya Kumar at
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.
PK (SAP #/PCR #62554)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
