Administrative Coordinator I - Downtown
Administrative Coordinator I - Downtown
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Job Description
Job Title
Administrative Coordinator I - DowntownAgency
Texas A&M University - Corpus ChristiDepartment
Autonomy Research InstituteProposed Minimum Salary
CommensurateJob Location
Corpus Christi TexasJob Type
StaffJob Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 full-time and 2000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMU-CC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern attractive and state-of-the-art classroom buildings and support facilities.
Learn more information here!
PURPOSE
The Administrative Coordinator I under general supervision and working in direct support of the Manager Business Development provides administrative support exercises discretion and independent judgement in all organizational needs in research innovation and advancement of UAS technologies in the Autonomy Research Institute (ARI). Principal duties include participation in planning and execution of administrative operations for downtown building.
RESPONSIBILITIES
Office Management: 50%
Monitor office policies and procedures for changes required.
Prepare required reports summaries and communications
Handle various complex sensitive and highly confidential issues with faculty staff and students.
Creating reports on maintenance repairs safety and other occurrences for Manager of Facilities
Monitoring the safety and cleanliness of interior and exterior areas such as offices conference rooms parking lots and outdoor recreation spaces
Collaborating with other building tenants and management on budgeting for facilities needs
Administrative Support: 45%
Provides general support to Associate Directors and Managers
Works independently to assure downtown building guests are greeted and directed as necessary
Develops evaluates and ensures adherence to office procedures
Reviews documents for supervisor project managers and directors
Answers all incoming phone lines for the downtown campus
Analyzes requirements and plans for projects initiatives or events of varying scope.
Provides technical information regarding administrative procedures services or programs.
Prepares reports and project summaries.
Make recommendations for process improvements administrative changes or new initiatives.
Safely operates university vehicles/machinery
General: 5%
Performs other related duties as assigned
QUALIFICATIONS
Bachelors degree
Two (2) years of related experience
Additional education and/or experience may be considered for substitution:
Associates degree and Four (4) years of related experience OR
Masters degree
SKILLS and ABILITIES
Maintain Valid Driver License
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office Suite
High level of articulation and professionalism
Exceptional attention to detail
Critical thinking and proactive problem solving
Ability to take initiative and identify opportunities for improvement
Ability to either work in a team environment or independently with minimal guidance
Ability to manage and prioritize tasks resources and time effectively
Strong planning and organizational skills
PREFERRED QUALIFICATIONS
Four (4) years office management experience
University / Higher Education work experience
Experience with publishing on a variety of social media platforms
Experience in Canopy / FAMIS Emburse Qualtrics/SurveyMonkey IslanderBuy Laserfische and Workday
SALARY: Up to $4166.67 Monthly ($50000.00 Annual Approximately)
BENEFITS (rules policies eligibility apply)
From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence the Island University is an engaging and rewarding place to work.
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account
ON-CAMPUS WELLNESS OPPORTUNITIES
Counseling Work Life Assistance Financial Resources and Legal Resources
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8 hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
