Administrative Support Assistant, Smeal College of Business
Administrative Support Assistant, Smeal College of Business
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$ 38300 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Center for the Business of Sustainability (CBoS) at Penn States Smeal College of Business is seeking a detail-oriented proactive and highly organized Administrative Assistant to join our dynamic and collaborative team. This full-time position is essential to the Centers daily operations supporting both internal workflows and external engagement with students faculty and strategic partners.
As the primary contact for the Center the Administrative Assistant leverages strong organizational communication and financial skills to ensure smooth operations. They utilize tools and technologies to support informed decision-making and help the Center achieve its strategic goals.
We are also looking for someone who has a passion or interest in sustainabilityexcels at creating order from complexity communicates clearly
and professionally and brings a service-oriented mindset to everything they do. If you are a skilled multitasker with a strong sense of ownership and a commitment to supporting sustainability through administrative excellence wed love to hear from you.
Key Responsibilities
Administration & Office Operations
Serve as the primary point of contact and provide front-line support at the Center.
Manage communications prepare documents and reports and support daily administrative functions.
Manage and coordinate complex calendars for Center leadership and staff. Schedule and prepare for meetings ensure logistics are seamless and track follow-ups.
Coordinate logistics for internal meetings (SAB ET EWG RWG ICT) including scheduling agenda preparation materials management and minute-taking.
Financial Processing & Budget Administration
Handle purchasing travel arrangements and processing reimbursements through university systems such as SIMBA SAP-Concur and PSU Buy.
Assist with maintaining and monitoring the Centers budget.
Partner with the Director to produce quarterly financial reports and manage financial records.
Event Support & Engagement
Help plan and execute logistics for events including case competitions seminars workshops and other Center programming.
Operational Excellence & Strategic Support
Accountability and Self-Management: Set and prioritize program goals work independently and manage multiple projects with quality and timeliness.
Teamwork and Leadership: Collaborate effectively support team goals and apply customer service and problem-solving skills. Take initiative and ownership of projects.
Communication: Communicate clearly and professionally with diverse stakeholders including faculty students university leadership and external partners.
Innovation and Problem Solving: Improve systems for financial accountability and program growth using effective tools and technologies.
Preferred Qualifications
Prior experience in an administrative or office support role
Familiarity with Penn State systems such as 25Live SIMBA SAP-Concur eSteward and PSU Buy (training provided)
Proactive customer-service-oriented mindset
Comfortable working independently and collaboratively
Willingness and ability to learn new software and systems
Standard business hours are Monday - Friday 8:00 AM to 5:00 PM with occasional evening support for events may be required. This position is located in University Park PA in the Smeal Business Building.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Intermediate Support this position requires: General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Senior Support this position requires: Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Employment Type
Full-Time
