Receptionist
Receptionist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About CooperSurgical
CooperSurgical is a leading fertility and womens healthcare company dedicated to putting time on the side of women babies and families at the healthcare moments that matter most in life. As a division of CooperCompanies were driven by a unified purpose to enable patients to experience lifes beautiful moments. Guided by our shared values dedicated innovative friendly partners and do the right thing our offerings support patients throughout their lifetimes from contraception to fertility and birth solutions to womens and family care and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers including testing and treatment options as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at.
Scope:
Receptionist for CooperSurgical Building 75 Trumbull position is the first point of contact for the business. Responsible for handling the front desk and various administrative duties including greeting visitors/guests answering phone calls handling company inquiries administrative support for various departments and managing the reception area conference rooms.
Job Summary:
Performs reception general office and administrative duties for the Trumbull office as required.
Responsibilities
Essential Functions & Accountabilities:
- Maintain and manage the CooperSurgical lobby area greeting customers and employees warmly in person and over the phone. Directs all visitors (including Cooper employees from other locations) vendors clients job candidates and customers.
- Monitor visitor access and maintain security awareness; to include sign-in and security procedures. Keep the visitors log up to date.
- Manage employee badges for new hires replacement badges and visitor badges.
- Conduct daily maintenance of office conference rooms and common areas while maintaining cleanliness of the reception area and surrounding conference rooms.
- Answer phone calls screen and direct calls to appropriate departments.
- Maintain strict confidentiality of all written and verbal communication as appropriate.
- Discreetly meet Sheriffs at front door and contact a Legal department member to receive legal documents and sign for them.
- Shipping of letters/packages using FedEx and UPS (cost comparisons).
- Provide back-up support for Executive Assistants when they are out on PTO out sick or on leave of absence.
- Weekly inventory and ordering of snacks and beverages (water coffee tea) for the Lecture Hall/Training Room facility including receiving catering orders.
- Support facilities/HR with office/desk assignments and preparation for new hires.
- Assist with Purchase Order submissions when appropriate.
- Point of contact for employees visiting the Trumbull location assist with booking hotel offices and provide light on-site support.
- Manage conference rooms for large group meetings and meeting room calendars.
- When requested manage lunch catering.
- Support engagement activities for the Trumbull area working with engagement team leaders EAs and engagement specialist as needed.
- Participate as an engagement team member for building 75.
- Provide support for various administrative tasks and projects.
- As business needs dictate work extended hours to complete daily department goals or tasks. (To be pre-authorized by manager.)
Travel:
- No travel required.
Qualifications
Knowledge Skills and Abilities:
- Ability to provide efficient timely reliable and courteous service for both internal and external customers. A positive attitude is a must.
- Solid knowledge using PC accessing internet telephone copier and printer.
- Ability to learn and become proficient with new software as needed.
- Strong verbal and written communication skills and comprehension of the English language are essential.
- Proficient in Microsoft Office Suite specifically Word Excel Outlook and PowerPoint.
- Ability to work with minimal supervision and display strong problem-solving skills.
- Present a positive and professional image and demeanor for the company.
- Ensure deadlines are met and adapts to changing priorities.
- Adheres to Standard Operating Procedures and Regulatory requirements.
Work Environment:
- Professional office environment.
- Prolonged sitting in front of a computer for most of the day.
- Sedentary to light physical effort necessary to perform the job.
Experience:
- Minimum of 5 years office administrative receptionist customer service or related experience.
- Experience interacting with customers required.
- Event planning experience a plus.
Education:
- High school diploma or GED required.
- Associates Degree preferred.
To all agencies: Please no phone calls or emails to any employee of CooperSurgical about this opening. All resumes submitted by search firms/employment agencies to any employee at CooperSurgical via-email the internet or in any form and/or method will be deemed the sole property of CooperSurgical unless such search firms/employment agencies were engaged by CooperSurgical for this position and a valid agreement with CooperSurgical is in the event a candidate who was submitted outside of the CooperSurgical agency engagement process is hired no fee or payment of any kind will be paid.
We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender gender identity or expression or veteran status. We are proud to be an equal opportunity workplace.
Employment Type
Part-Time
