Document Control Specialist

Whats The Job

The Document Control Specialist is responsible for ensuring accuracy completeness and timely maintenance of quality documentation within the organization focused on food manufacturing.

In this position you will play a critical role in maintaining compliance with regulatory standards and facilitating efficient document control processes. This position requires strong attention to detail exceptional organizational skills and thorough understanding of quality management systems.

What Youll Be Doing Stop Scanning and Read This Part

• Establish and maintain effective document control processes to ensure the accurate and controlled distribution of quality and regulated documentation including policies procedures work instructions specifications and templates.
• Responsible for the execution of all change management requests and follow through to project completion.
• Review and evaluate quality documentation for accuracy consistency and compliance with established standards and regulations.
• Collaborate with subject matter experts to make necessary revisions and improvements to documents.
• Establish and maintain a centralized system for storage retrieval and archiving of quality documents.
• Conduct the approved GMP Monthly training program in Ohio.
• Oversee the training management system to ensure training is provided in a timely manner through the employee onboarding and/or document revision processes.
• Ensure document version control and maintain an audit trail of changes.
• Facilitate training programs and workshops to promote awareness and understanding of change management requirements among employees.
• Communicate updates and changes in documentation to relevant stakeholders.
• Conduct regular documentation audits in partnership with the quality manager and quality assurance team to ensure compliance with internal quality standards and relevant regulatory requirements.
• Work closely with cross-functional teams such as Quality Assurance Regulatory Affairs and Operations to gather information align processes and support the integration of quality documentation.
• This role is responsible for collaboration with other departments to identify and address food safety risks throughout the production process with other food safety team members.
• This role is responsible for product quality & food safety and for maintaining hygiene conditions in the plant.
• Ensures and promotes food safety throughout the facility
• Ensure compliance with food safety and Good Manufacturing Practices.
• Other duties as assigned

What Youve Done and Who You Are

• 2-4 years of experience in a similar role of a document administration preferably in a regulated industry such as food manufacturing pharmaceuticals medical records medical devices or manufacturing
• Experience and desire to support a culture built on collaboration sharing of ideas and celebration of successes as well as drive for positive outcomes with cross-functional teams.
• Previous experience in a similar role of a document administration preferably in a regulated industry such as Food manufacturing pharmaceuticals medical records medical devices or manufacturing.
• Competency in complex reading writing and proofreading technical documentation.
• Strong understanding of quality management systems document control principles and regulatory compliance (e.g. ISO standards FDA regulations).
• Exceptional attention to detail and a high level of accuracy in reviewing updating and maintaining quality documentation.
• Excellent organizational and prioritization skills to manage multiple documentation tasks and meet deadlines effectively.
• Experience working with FDA 21 CFR part 117 preferred.
• Sound written and oral training skills. The ability to communicate and train existing documentation with key personnel. The ability to champion and draft new training materials for operations and quality.
• Must have advanced knowledge of standard office equipment and be advanced familiarity with commonly used email Google Suite and Microsoft Word.
• Must have the ability to handle sensitive and confidential situations and materials.
• A relentless drive to get things done.
• Flexible willing and quick to learn new processes new technology and new ways of thinking.

Why You Might Like Working Here

• This is going to be fun.
• Casual friendly culture. Were serious about what we do but we dont take ourselves too seriously.
• Every employee has equity
• High growth potential with opportunities to expand
• Free oatmeal. Its very good.

Why You Might Not Like Working Here

• Its not a cushy job the bar is high
• We are growing quickly and have a fast-paced work environment.

Physical Demands

• Must be able to work near food ingredients exposure to food allergens
• Location: inside an air-conditioned office environment
• Prolonged periods sitting at a desk and working on a computer.
• You must be able to safely and successfully perform the essential job functions consistent with the ADA FMLA and other federal state and local standards
• You must be able to maintain regular punctual attendance consistent with the ADA FMLA and other federal state and local standards

The Perks

• Full Benefits; Medical Dental Vision and 401k
• Parental Leave
• 4 Weeks of paid time off
• Weekly Pay
• Stock options every employee is an owner
• Free delicious oatmeal

And last but never least.

We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get and we look forward to learning from people whose backgrounds skills and perspectives challenge and enrich our own.

Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion gender sexual orientation national origin age disability marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.