Manager of Facilities
Manager of Facilities
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Job Description
Manager of Facilities
Job Summary
The Manager of Facilities role is an integral part of the Real Estate & Facilities team ensuring that KIPP DC has optimal built learning environments for students and staff. The starting salary range for this role is $86280-$93782. This is full-time with occasional flexibility based at HDQ with an anticipated start date of October 2025.
About KIPP DC
By 2025 KIPP DC will build upon two decades of proven results to develop into a more impactful innovative and inclusive school system that provides joyful identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes.
Our work is grounded in a commitment to excellence equity and justice. We believe all students have the right to rigorous relevant and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports including our central headquarters team that supports KIPP DCs 20 schools and two programs 7500 students and 1300 teachers leaders and staff members dedicated to this mission.
Through close work with the Director of Facilities Management and facility management vendor(s) the Manager of Facilities engages in campus support and management project management budget management and strategic planning to promote efficient and cost-effective use of facilities equipment and materials. This is an exempt position and will report to the Director of Facilities Management.
Location and Type of Work
As a headquarters team that is focused on being responsive to our schools and meeting the needs of our students and families we approach our work in a way that reflects these priorities. Schools operate in person and our students and families rely on us for in-person support and this position will regularly provide on-site support to school teams frequently partner with other headquarters teams or regularly work in multiple locations. Because of the nature of the work this role allows for occasional flexibility and will be required to be onsite 4 days per week.
Responsibilities
The percentages for each key responsibility are estimates and other duties may be assigned. Flexibility and responsiveness are encouraged to accommodate organizational needs.
Campus Support and Management (50% of time)
- Engage regularly with campus operations and school leadership teams on key facilities decisions urgent and emergency issue resolution repairs and maintenance best practices coaching etc.
- Coordinate and run regular program-related meetings with campus operations teams
- Operate as primary liaison between 3rd party facilities vendors and school-based staff
- Provide comprehensive support to campus operations teams on all facility management needs
- Identify issues through campus engagement efforts; facilitate and evaluate remedial responses
- Organize and conduct trainings for campus operations teams on facilities protocols and systems
- Perform routine site inspections to evaluate conditions identify issues and initiate resolutions
- Respond effectively to urgent and emergency campus requests occasionally before/after hours
- Manage communications for urgent and emergency issues and inclement weather actions
Project Management (30% of time)
- Lead oral and written project communications for school-based and headquarters staff
- Coordinate and run regular program-related meetings with facility management vendor(s)
- Collaborate with facility management vendor(s) leadership on day-to-day campus oversight
- Supervise work order platform monitor performance implement process improvements
- Oversee preventive maintenance repairs and upgrades minor capital improvement projects
- Track and report on projects budgets timelines and statuses via various facilities tools
- Manage coordination and communications for 3rd party facilities vendor site visits
- Support the preparation and execution of major capital expenditure projects and initiatives
Strategic and Administrative Support (20% of time)
- Track and report on $5M annual operating budget identify opportunities for refinement
- Own the accounts payable system approval route for all facilities budget-related expenses
- Actively partake in regular finance and procurement budget evaluation and planning meetings
- Lead and support with procurement and management of 3rd party vendor contracted services
- Assist with development of the strategic plan for allocating a $15M capital reserve budget
- Maintain and expand the KIPP DC Facilities digital database (reports drawings manuals etc.)
- Promote the widespread utilization and standardization of facility protocols and systems
- Collaborate on the refinement of the overall facility management process; identify trends in facility issues across multiple campuses and help develop sustainable systematic solutions
Required Qualifications
- Bachelors degree
- At least two years of relevant experience in facilities management operations management or construction management.
- Experience in interpersonal relations and communications with the demonstrated ability to collaborate effectively with diverse stakeholders
Preferred Qualifications
- Three years of relevant experience
- Strong knowledge of building systems including HVAC electrical plumbing and structural components
- Demonstrated experience in managing maintenance staff including hiring training and performance evaluation
- Experience in K-12 and/or non-profit sector
- Excellent organizational and project management skills with the ability to prioritize tasks and meet deadlines
- Proven ability to develop and manage budgets analyze financial data and control costs
- Strong problem-solving and decision-making abilities with the capacity to handle multiple complex issues simultaneously
- Knowledge of relevant local state and federal regulations related to facilities maintenance and safety
Physical Requirements
- Ability to travel across KIPP DC schools regularly
- Ability to work outside normal business hours as facilities emergencies and projects arise
Demonstrated Excellence in the Following Areas:
- Commitment to Students and Schools: Demonstrates commitment to education reform believing in every childs potential for success and prioritizing students schools and the essential role of families.
- Strategic Thinking and Problem Solving: Finds creative solutions to challenges that achieve broader goals of team and organization.
- Project Management: Sets a high bar for own work and supports others to achieve desired team outcomes.
- Communications and Influence: Demonstrates adept communication skills and influence to advance work by adjusting content and style.
- Teamwork: Contributes to a supportive team culture fostering diverse work styles and maintaining a high performance standard.
- Trust and Collaboration: Establishes and nurtures effective relationships with a diverse set of stakeholders to support the best outcomes for our work.
- Cultural Humility: Advances KIPP DCs commitment to anti-racism by creating a diverse equitable and inclusive environment for all stakeholders.
- Continuous Learning: Commits to continuous learning through feedback self reflection humility and action.
Benefits & Compensation
KIPP DC offers an extremely competitive compensation and benefits package:
- The anticipated starting salary range for this position is $86280-$93782. At KIPP DC we strive for clarity equity and to be highly competitive. When determining salaries we look at benchmarks in the education and non-profit sector.
- KIPP DC offers a robust benefits package including medical dental and vision insurances; various voluntary benefits; and employer paid benefits such as short term disability long term disability life insurance and a membership to One Medical.
- KIPP DC also offers a 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years.
- Currently individuals in this role have up to 15 paid time off days up to 10 paid sick days and 12 paid holidays. This is subject to change and your exact schedule will be shared in your offer letter.
Equal Employment Opportunity Employer
KIPP DC Public Schools does not discriminate against or tolerate discrimination against employees or applicants for employment on any legally-recognized basis or protected class including but not limited to actual or perceived race color national origin immigration status (except as necessary to comply with federal DC state or local law) religion sex (including pregnancy childbirth lactation and related medical conditions) age physical or mental disability medical condition sexual orientation gender (including gender identity or expression) marital status (including domestic partnership status) genetic information political affiliation pregnancy family responsibilities personal appearance veteran status uniform service member status status of being unemployed status of victim a survivor of domestic violence sexual offense or stalking matriculation or any other protected class under federal state DC or local law.
Click here or here to review KIPP DCs non-discrimination policy and KIPP DCs Title IX Coordinators contact information.
Please Note: If you encounter difficulties submitting your application or fail to receive a confirmation email after applying kindly reach out to Danica Cunningham at . Please include your name resume and specify the role you are applying for in your email. We appreciate your understanding and apologize for any inconvenience caused.
Required Experience:
Senior IC
Employment Type
Full-Time
