Administrative Assistant (OA11) - Truro Campus

What you will be doing

Located in the Northern Region at Truro Campus and reporting to the Manager Administrative Services you will provide a full range of administrative support services for the Business Office. You will:

• Greet students staff and public when they have inquiries
• Answer inquiries received from walk-ins telephone and email or direct to appropriate department
• Look up and interpret student financial records to determine amounts owing
• Process payments and apply to appropriate accounts
• Prepare bank deposits and daily payment reports
• Accept and notify students and employees of incoming mail & parcels
• Order office supplies for campus.
• Assist team members to prepare invoices for students and community partners and follow up on outstanding balances
• Assist team members with campus accounts payable
• Assist team members with campus bookstore operations
• Lead many other administrative and financial tasks

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office you have the recognized equivalency of a high school diploma with 10 years of administrative experience.
• You have a minimum of two years recent and related experience in a fast-paced front-line service-orientated office environment
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite Office 365 and email.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
• You have demonstrated the ability to work accurately with accounting documents and monetary transactions.
• Experience supporting/providing service to students and prospective students would be considered an asset (especially post-secondary)
• Experience with PeopleSoft would be considered an asset.

Relevant Skills and Knowledge

• You demonstrate a commitment to equity diversity inclusion accessibility and anti-racism
• You possess excellent interpersonal skills and are able to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your problem solving and critical thinking skills
• You are a strong communicator

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand-alone campuses. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)

Stand-Alone Campuses:

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here: we cannot accept late or paper applications.