Senior Executive Assistant - Maternity Cover
Senior Executive Assistant - Maternity Cover
Posted on :
16-08-2025
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1 Vacancy
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Job Description
Were looking for a London based Executive Assistant to support our Co founder and CCO Matt Herbert during a period of parental leave cover. But this isnt just about keeping things ticking over. This is a rare opportunity to help shape how a high growth founder and commercial leader works at scale.
As EA youll bring calm structure and clarity to a fast paced global role. Youll manage core responsibilities with excellence and also help co design and implement smarter systems to reduce noise unlock focus and evolve how Matt operates as a leader. Youll have the trust and autonomy to run point across scheduling comms prep and operations while also helping build a more scalable AI and systems enabled executive workflow.
We believe the right EA isnt just a great operator theyre a force multiplier. If youre steady strategic fluent in modern tooling and excited to help shape the next era of founder support wed love to hear from you.
Why Tracksuit
Tracksuit is a global brand tracking company backed by a recent Series B raise with over 160 employees across London NYC Auckland and Sydney. While we began in Australasia weve been operating in the UK and US for over two years and continue to expand into new international markets. Were making brand tracking radically more accessible to the worlds best consumer brands.
We work with over 1000 of them across categories like skincare food & beverage apparel finance and more including well known UK brands like Sol De Janiero JUBEL MEEM MOJU Bondi Sands MyFitnessPal Rapha Refy and Antler.
Were a team of kind ambitious generous humans across the UK US Australia and New Zealand. And were just getting started.
Please note: You can expect to start hearing back from us from the 1st of September onwards.
The opportunity
- Own Matts calendar meeting cadence travel and inbox in a way that reflects shifting priorities across partners and internal leadership
- Draft and manage communications with clarity and tone matching including emails Slack LinkedIn and meeting follow ups
- Proactively prepare briefing docs agendas and meeting notes using available context and anticipating needs
- Coordinate and track follow ups across multiple internal and external stakeholders
- Youll work with Matt to evolve how he operates: Design daily and weekly executive rhythms using tools like Notion (for example weekly planning priorities delegation reflection)
- Use AI tools to automate tasks like comms drafting inbox filtering daily briefs and meeting prep
- Implement and maintain smart systems for scheduling task tracking travel internal comms and more
- Proactively reduce noise and cognitive overhead so Matt can focus on high leverage priorities
- Act as a grounded level headed presence in fast paced moments
- Sense and filter inbound requests and distractions with context and care
- Build trust quickly with the rest of the Tracksuit leadership and teams
Thats the role so who are you
- Youve supported senior executives or founders in a high trust role whether as an EA business analyst operations associate or similar and know how to keep high stakes work moving with clarity and calm
- Are calm under pressure and bring clarity in moments of ambiguity
- Are fluent in modern tools and AI technologies and excited to design implement and optimise better systems
- Have excellent written communication and can mirror tone across contexts
- Thrive in a detail heavy execution focused role with room to grow the playbook
- Know when to move fast and when to go deep and can handle competing priorities with maturity
- Have supported remote or global execs and know how to work across timezones
Why youll thrive here
- Were building a team were proud of ambitious supportive and constantly evolving. Youll be joining a transparent inclusive and feedback rich culture where growth is celebrated and everyone has a seat at the table.
- Competitive compensation and perks
- Six weeks paid leave and world class team culture
- The chance to genuinely shape how a founder operates not just support them
- Transparency kindness momentum and lots of fun (plus an actual Tracksuit)
50000 - 60000 a year
We practice transparent compensation at Tracksuit which means we put a real focus on fair compensation for our people and their roles.
Awards & Recognition
HRD Employer of Choice under 200 Staff 2024
NZ Hi Tech Awards: Emerging Company of the Year 2024
Named in the Generalists Top 50 Highest Potential Startups 2024
Raised Series B in early 2025 led by VMG Partners
Digiday Worklife 2025 awards:
Most Passionate Employees: Tracksuit Fuels Brands Passionate Employees Fuel Tracksuit
Most Transparent Culture: Tracksuit Where Transparency Keeps Us on Track
Were committed to building a diverse and inclusive team. If this sounds like you but you dont tick every box please still apply.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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