Administrative Assistant in Pewaukee, Wisconsin

Why work at Century

At Century Companies our success is measured in centuries. Since 1917 our longer time horizon has lifted the company off the conventional treadmill of success and on a journey of significance putting people first then profits.

Century Companies a fourth-generation family-owned business is a portfolio of companies dedicated to delivering exceptional craftsmanship for safer communities.

Join us at Century Fence as an Administrative Assistant in Pewaukee Wisconsin where we believe in the power of stewardship humanity and the long-term value of making the right choices each day to shape a better tomorrow. The Administrative Assistant will be responsible for supporting daily operations by managing job entry compliance documentation sales team coordination and customer communications. This position ensures accurate recordkeeping timely processing of documents and professional handling of phone and email correspondence. This will be accomplished while working together as a team to continually move Century forward. Whether youre looking to advance your career in traffic management fencing or security youll find an environment that fosters growth collaboration and excellence.

Help us build a legacy that stands the test of time.

Key Responsibilities:

• Job & Change Order Entry: Enter new jobs and change orders into the system accurately and promptly maintaining up-to-date records. Review job entries from other locations for accuracy.
• Subcontractor Payments: Input subcontractor payment details into the system ensuring timely and accurate processing.
• Project Compliance: Prepare submit and process bonds certificates of insurance certified payrolls and closeout documents to meet contractual and regulatory requirements.
• Documentation Management: Obtain necessary customer documentation such as tax-exempt certificates and private utility letters.
• Invoicing & Billing: Prepare and distribute invoices and payment applications accurately and on schedule.
• Reporting: Maintain accurate backlog and underbilling reports coordinating with relevant teams to ensure data integrity.
• Mail & Correspondence: Retrieve sort and route incoming mail; respond to general correspondence in a timely manner.
• Customer Service: Answer and direct phone calls providing professional assistance to customers and partners.
• Notary Services: Serve as a commissioned Notary Public verifying signatures and acknowledgments as needed.
• Team Support: Assist colleagues with various administrative processes and projects as required.

Qualifications:

• All roles are required to be on site at their assigned location daily to perform their role.
• Able to remain seated for extended periods of time while working at a desk or computer.
• Frequent use of hands for typing data entry and operating office equipment.
• Capability to lift and carry up to 20 pounds (e.g. files office supplies or small equipment).
• Ability to bend stoop or reach to retrieve or organize office materials.
• Occasionally walking between office spaces attending meetings or moving around the office environment.
• Must be able to read documents and use a computer screen.
• Occasional need to stand or move for extended periods during meetings or other activities.
• Ability to handle moderate noise levels in an office environment.
• High school diploma or GED.
• At least two years prior professional office experience.
• Proficiency in Microsoft Office Suite.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication abilities.
• Ability to work independently and manage multiple tasks in a deadline-driven environment.

Benefits:

• Competitive salary and bonus potential.
• Health dental vision life short-term disability long-term disability and pet insurance insurance.
• 401(k) retirement plan.
• Generous profit-sharing plan.
• Paid time off and holidays.
• Opportunities for professional growth within the company.

How to Apply:

If you are interested in this position please submit your application or resume to .

We are an equal opportunity employer and value diversity in our workforce.

All applicants will receive consideration without regard to any characteristics as protected by law or regulation as Century Companies is an Affirmative Action Equal Opportunity Employer.

If you would like to request a reasonable accommodation such as the modification or adjustment of the job application process due to a disability please contact or email for other accommodation options.