Administrative Assistant (OA11) - Ivany Campus

Reporting to the Manager Administrative Services you will provide a full range of administrative support services for the Business Office. You will provide superior customer service to all clients including front-desk services.

You may be responsible for Accounts Receivable functions. These functions include but are not limited to:

• receipting of money
• processing deposits
• invoicing and assisting students regarding tuition sponsorships overdue accounts and refunds.

You may also be responsible for Accounts Payable functions. These functions include but are not limited to:

• processing vendor invoice payments and reviewing staff reimbursements
• reconciling vendor statements and correcting any discrepancies
• liaising with management vendors and internal departments for invoice payment/resolution
• answering accounts payables questions and liaising with internal auditors.

Qualifications and Occupational Experience:

• The minimum educational qualification for these positions is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10) years of administrative experience.

• Experience with accounts receivable and collections of overdue accounts.

• Ability to reconcile cash and use point-of-sale systems for debit transactions.

• Experience working with accounts payables would be considered an asset.

• Occupational experience that includes basic front desk duties would be considered an asset.

• Experience managing student financials would be considered an asset.

• Experience supporting/providing service to students and prospective students would be considered an asset.

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite and email. Experience using large Enterprise Resource Planning (ERP) systems such as Peoplesoft Oracle SAP etc. would be considered an asset.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity diversity inclusion accessibility and anti-racism.

• You possess excellent interpersonal skills and are able to interact at all levels of an organization.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment.

• You have specific technical occupational knowledge and skill in data entry and managing financials in a large ERP system (Peoplesoft preferred).

• You are known for your problem solving and critical thinking skills.

• You are a strong communicator.

• You possess excellent coordination and task prioritization skills specifically related to operating in a fast-paced client-facing Business Office.

• You demonstrate a strong commitment to excellence (in ensuring accurate posting of accounts reconciling cash accurately dealing with inquiries processing refunds etc.).

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand-alone campuses. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)

Stand-Alone Campuses:

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Jaclynn Kelly HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately we cannot accept late or paper applications.