Accounts Payable
Accounts Payable
Posted on :
14-08-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Accounts Payable
Location: Houston TX 77004
Duration: 03 months (Possible extension)
Job Insight
- The Accounts Payable Analyst under general supervision is responsible for reviewing processing and reconciling payments for the university including purchase orders invoices travel reimbursements student stipends direct pay vouchers and other payment requests using both local and state funds.
- This role involves analyzing payment data resolving complex vendor and payment issues maintaining accurate records and ensuring compliance with University policies Texas Comptroller regulations and applicable state guidelines.
- The Analyst also oversees 1099 tax reporting manages vendor records and serves as a liaison between vendors faculty staff and internal departments to facilitate efficient accounts payable operations.
RESPONSIBILITIES:
- Process local fund invoices travel reimbursements and other approved payment requests.
- Prepare submit and process state vouchers in the USAS financial system for payments using state funds.
- Maintain and update master vendor files ensuring accurate vendor information.
- Analyze purchase vouchers travel vouchers credits purchase order encumbrances and Procurement Card (P-Card)/Travel Card transactions for compliance with University and State of Texas regulations.
- Approve or reject vouchers through electronic workflow ensuring accuracy and proper documentation.
- Review questionable invoice items prices or receiving signatures obtaining additional details when necessary.
- Reconcile financial transactions prepare accrual entries and process journal vouchers at year-end.
- Create and analyze payment data for 1099 reporting; prepare and process 1099 forms.
- Review and follow up on account discrepancies acting as a liaison between departments colleges schools and vendors.
- Plan organize and conduct training for staff on accounts payable procedures process flows and compliance requirements.
- Maintain organized departmental files records and documentation for auditing purposes.
- Generate ad-hoc and exception reports for internal review.
- Respond to internal and external inquiries regarding payment policies and procedures.
- Perform other related duties as assigned.
Knowledge Skills & Abilities
Knowledge of:
- Accounts payable policies procedures and best practices.
- University and State of Texas payment regulations.
- Banner ERP system and other accounts payable software.
- Microsoft Office Suite (Excel Word Outlook PowerPoint).
Skills in:
- Attention to detail and accuracy in processing financial transactions.
- Effective customer service and vendor relations.
- Problem-solving critical thinking and decision-making.
- Time management and multitasking in a high-volume environment.
- Reconciling financial and accounting records.
- Clear and professional verbal and written communication.
Ability to:
- Analyze and interpret accounting data.
- Review verify and correct accounting records.
- Prepare accurate and timely payment transactions.
- Work collaboratively with diverse teams and stakeholders.
Minimum Qualifications
Education & Experience:
- Bachelors degree in Accounting Finance Business Administration or a related field.
- One (1) to three (3) years of accounts payable or related accounting/finance experience.
Licenses & Certifications:
- None required.
Employment Type
Full-time
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