Financial Adviser Associate/Assistant
Financial Adviser Associate/Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Streamline client journeys and ensure compliance excellence for Australian financial advice services.
Requirements
Key Responsibilities
Client Onboarding & Scheduling
Schedule confirm and follow up on client meetings.
Prepare onboarding documents service agreements and collect KYC information.
Enter and update client details in AdviserLogic accurately.
Use AI tools to convert audio recordings to diary notes assist with document creation and manage follow-ups.
Workflow Management & Compliance
Track client cases in AdviserLogic ensuring deadlines and compliance requirements are met.
Maintain digital records for audit purposes.
Prepare review documents meeting packs and correspondence leveraging AI-powered tools when appropriate.
Client Service & Communication
Prepare diary notes using AI transcription tools.
Manage client inquiries via email and follow up on pending matters.
Process advice execution including investment and platform applications.
Liaise with investment platforms super funds and third-party providers to ensure smooth onboarding and transfers.
Task & File Management
Use AdviserLogic and AI-driven trackers to manage tasks and monitor pending actions.
Proactively follow up with advisers and third parties on overdue items.
Support workflow compliance checks and general administrative duties.
Qualifications
Minimum 2 years experience in adviser support paraplanning or virtual assistant role within Australian financial services.
Proficiency in AdviserLogic CRM and Microsoft Office Suite.
Experience with Australian wealth management platforms (e.g. Netwealth BT Panorama HUB24 Macquarie Wrap).
Familiarity with AI tools such as ChatGPT Microsoft Copilot and transcription tools like .
Strong written and verbal communication skills in professional English.
Knowledge of Australian financial advice compliance (SOA/ROA requirements privacy regulations).
Bachelor s degree in Business Commerce Finance Accounting or related field (additional certifications in financial planning or compliance preferred).
Highly organised proactive and able to work independently in a remote environment.
Benefits
- Healthy conducive work environment (Great Place to WorkTM Certified three years in a row!)
- Competitive salary
- 16 leave credits all client-based holidays
- De Minimis/ Allowances (Upon regularization)
- HMO coverage dependent
- Lots of opportunities to enhance your skills acquire new experiences work among experts and grow your career.
- Exposure to world-class high-level management from local and international direct supervisors.
Key Responsibilities Client Onboarding & Scheduling Schedule, confirm, and follow up on client meetings. Prepare onboarding documents, service agreements, and collect KYC information. Enter and update client details in AdviserLogic accurately. Use AI tools to convert audio recordings to diary notes, assist with document creation, and manage follow-ups. Workflow Management & Compliance Track client cases in AdviserLogic, ensuring deadlines and compliance requirements are met. Maintain digital records for audit purposes. Prepare review documents, meeting packs, and correspondence, leveraging AI-powered tools when appropriate. Client Service & Communication Prepare diary notes using AI transcription tools. Manage client inquiries via email and follow up on pending matters. Process advice execution, including investment and platform applications. Liaise with investment platforms, super funds, and third-party providers to ensure smooth onboarding and transfers. Task & File Management Use AdviserLogic and AI-driven trackers to manage tasks and monitor pending actions. Proactively follow up with advisers and third parties on overdue items. Support workflow compliance checks and general administrative duties. Qualifications Minimum 2 years experience in adviser support, paraplanning, or virtual assistant role within Australian financial services. Proficiency in AdviserLogic CRM and Microsoft Office Suite. Experience with Australian wealth management platforms (e.g., Netwealth, BT Panorama, HUB24, Macquarie Wrap). Familiarity with AI tools such as ChatGPT, Microsoft Copilot, and transcription tools like . Strong written and verbal communication skills in professional English. Knowledge of Australian financial advice compliance (SOA/ROA requirements, privacy regulations). Bachelor s degree in Business, Commerce, Finance, Accounting, or related field (additional certifications in financial planning or compliance preferred). Highly organised, proactive, and able to work independently in a remote environment.
Employment Type
Full Time
Company Industry
Financial Services / Insurance Agencies and Brokerages / Investment Banking
