Team Assistant
Team Assistant
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Job Description
Assist and support work for Business Area management team members BA RE Tires APAC
- Assist in handling administrative work
- Manage backoffice processes and support BA Central Functional teams
- Schedule and travel booking support for Business Area Functional Heads
- Reimbursement for Business Area Functional Heads and Expats in the team
- other ad-hoc admin work of respective teams
Provide administrative support for Functional Heads
Update organization chart of BAs RE Asia of the functions supported
Supports functional meetings (e.g. Monthly Management Meeting) prepare agenda write minutes distribute minutes
Support functional conferences (like annual APAC functional review etc.) in and off-site Shanghai
Prepare travel applications for functional heads
Prepare reimbursement for functional heads and other expats in the teams
Prepare CEOS purchase request payment requests fulfill orders (e.g. stationary)
Car arrangement for the for functional heads and other expats in the teams (e.g.: contact driver driver expenses claim)
Manage presence & vacation list of direct report / team members of function heads based on the requirement
Organize and maintain technical equipment for Functional meetings (projector video conference spider phone etc.)
Administrate booking of Meeting room
Support BA RE APAC level meetings/events based on the needs
Qualifications :
successfully locked study (Bachelor min.)
Organizational ability as well as communications skills flexibility competent occurerence
2-3 years of experience as assistant to (foreigner) General Manager or similar position in a western company
Experiences in organizing company events / conventions is an advantage
Worked for an foreign company before
Excellent written and spoken English
Experience in translating conversations and documents Mandarin / English / Mandarin
Additional Information :
Ready to drive with Continental Take the first step and fill in the online application.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
