Accounting Assistant 3
Accounting Assistant 3
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Salary Not Disclosed
1 Vacancy
Job Description
Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process please contact:
Human Resources
(775) 445-4237
2201 West College Parkway
Carson City NV 89703
Job Description
Western Nevada College is recruiting for an Accounting Assistant 3. This position does not provide layoff rights and is contingent upon funding. This position is full-time and located at our Carson City Campus.
Responsibilities include:
Accounts Payable & Purchasing
Review and process invoices expenses reports and Ad Hoc Payments ensuring accuracy and compliance in accordance with WNC and NSHE procedures
Assist new vendors with the registration through NSHE Suppliers Registration
Review and process requisitions for independent contractors and guest speakers
Monitor the purchasing email and personal email account and provide timely responses to inquiries
Process weekly Accounts Payable settlements; may perform multiple payment runs during fiscal year-end close
Responsible for managing and submitting Procurement Card (P-Card) applications for approved employees
Review and approve P-Card transactions according to NSHE regulations and WNCs Procurement Cardholder Manual
Perform other duties as assigned by the Assistant Controller
Banking and Cash Reconciliation
Perform daily cash reconciliations for approval by the Assistant Controller
Process remote check deposits as needed and prepare necessary documentation
Responsible for daily banking ensuring ACH and wires are posted timely and variances are resolved and recorded
Complete and verify monthly petty cash reconciliations for Carson City and Fallon Campus in line with internal controls
Take physical deposits to the bank as necessary following established procedures and timelines
Fixed Assets/Inventory Control
Manage and oversee all fixed assets throughout all WNC campuses
Act as the primary campus contact for fixed asset inquiries
Coordinate collaborate and performance annual inventory with the assistance of campus departments ensuring assets are verified and scanned into the AssetWorks system
Manage year-round asset transfers and coordinate surplus pickups including the proper disposal of decommissioned assets in collaboration with BCN purchasing
Serve as the campus representative for the monthly Asset User Group meeting
Travel and Requisition Processing
Meet with college staff to determine travel needs and assist in booking travel arrangements including hotel airfare and conference registration
Accurately code and reconciled travel-related expenses in Workday and ensure compliance with NSHE and WNC guidelines
Assist employees with completing travel expense reports and provide training on travel processes as needed including during WNCs biannual professional development weeks
Serve as the campus representative for the Workday Expense User Group meetings
Collaboration and Committee Participation
Participate in NSHE Workday User Group meetings
Provide campus wide support regarding questions on accounts payable expense reports and P-Card usage
Foster collaborative professional relationships with faculty staff and students in support of institutional goals
Cashiering and Customer Service Support
Serve as a backup cashier assisting students and the public with account inquiries payment processing and general front-desk support
Required Qualifications
This position requires graduation from high school or equivalent education and three (3) years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable accounts receivable payroll and/or other accounting data; setting up computer spreadsheets to record track organize and report data; researching and interpreting financial to data prepare reports and respond to budget and accounts related inquiries; and reconciling accounts; OR
One (1) year of experience as an Accounting Assistant II in Nevada State service which included clerical accounting duties as described above; OR
An equivalent combination of education and experience as described above
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 27
In classified service salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment the candidates qualifications internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
view the classified compensation schedules please visit: Classified Compensation. Select Salary Schedule CBA/PP01 or PP02
For more information visit the Classified Salary Calculator
BENEFITS
Retirement Public Employees Retirement System of Nevada (PERS)
Employees are required to participate inThe Public Employees Retirement System of Nevada (PERS)upon hire a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period.
Please visit theBenefit Estimator Retirement Calculatorfor more information.
Employees contribute under either a post-tax plan with the employee and college each contributing 19.25% of the employees salary (38.5% combined contribution); or under a pre-tax plan with the college contributing 36.75% of the employees salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary information on contribution rates please visit:NV PERS Contribution Rates
Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 19.25% or 16.75% depending upon the employees elected retirement plan Employer Paid or Employee/Employer Paid.
Employees are enrolled in The Public Employees Retirement System of Nevada (PERS) upon information on contribution rates please visit:NV PERS Contribution Rates
Perks of Working at WNC
Beautiful campus located along numerous biking and walking trails
Health insurance options including dental vision and life insurance -Health Insurance
Voluntary supplemental retirement plans both pre-tax and Roth options available (403b 457b plans) Voluntary Retirement Savings
Generous annual leave (15-days annually) sick leave (15-days annually) 12 paid holidays -Classified Benefits
The WNC Fitness Center offers free Faculty and Staff memberships -WNC Fitness Center
Workers compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff -EAP Program
Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.Child Development Center
Voluntary benefits including: accident disability legal services and more Voluntary Benefits
Free parking and plenty of it!
No State income tax!
Education Benefits for Classified Employees and Family Members
WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in theClassified Tuition Reimbursement Policy. Additionally we offer a Classified Family Grant-in-Aid for spouses domestic partners and dependents of classified employees (working at least a 50% full-time equivalent). More information can be found in theClassified Family Grant-in-Aid Policy.
NoFull-Time Equivalent
100.0%Required Attachment(s)
Please note once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter references additional documents sections of the application will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments prior to the committee review of applications please contact the candidate helpdesk at .
Attach the following attachment(s) to your application
Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter (optional)
Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts (optional) If you have not graduated please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214 disability letter from Veterans Administration etc.).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College Human Resources Office within 30 calendar days from the effective date of employment.
Academic degrees must have been awarded by regionally accredited institutions.
Employment is contingent on the completion of appropriate background verification which may include criminal history credit history sex and violent offender registry education verification licensure and employment history to be administered by the Western Nevada College Human Resources office.
Employment Type
Full-Time
