Advancement Database & Correspondence Administrator
Advancement Database & Correspondence Administrator
Posted on :
14-08-2025
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1 Vacancy
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Job Description
Location: Notre Dame Cristo Rey High School Methuen MADepartment: AdvancementReports to: Director of AdvancementAbout Notre Dame Cristo Rey High School (NDCR)Notre Dame Cristo Rey High School located in Methuen Massachusetts is a private Catholic college preparatory high school sponsored by the Sisters of Notre Dame de Namur. The school proudly serves over 290 students from economically disadvantaged backgrounds. As a member of the national Cristo Rey Networka growing alliance of 41 high schools across the United StatesNDCR combines rigorous academics with a distinctive Corporate Work Study Program (CWSP). This innovative model allows students to gain valuable real-world experience through professional work placements while helping to fund their education. NDCR prepares students not only for college but for life empowering them to break the cycle of poverty through education faith and Summary:Notre Dame Cristo Rey High School (NDCR) is seeking a detail-oriented Database and Correspondence Administrator to help support our growing donor alumni and community engagement efforts. This position is an integral part of our Advancement Team reporting to the Director of Advancement and working collaboratively with the President CFO and Marketing & Communications Responsibilities:Database Management & Integrity Maintain and manage the advancement database (eTapestry). Maintain strict confidentiality in handling time-sensitive donor-related information. Maintain and ensure data accuracy consistency and security. Maintain accurate systems for tracking all donations both electronically and hard copy. Maintain grant and pledge tracking systems and Communications & Reporting Prepare donor correspondence appeal mailings and thank-you letters Generate reports for internal and external use (audit finance Cristo Rey Network) Provide pledge donors with timely reminder notices. Share new donor email addresses with MarCom for Constant Contact NewsletterrecipientsData Analysis and Reporting Design build and deliver custom reports and queries to support fundraising and donor engagement. Analyze data/donor trends and provide insights to inform fundraising strategies. Prepare FY donor lists and reports for the annual audit annual Impact Report and the Cristo Rey Network Annual Data Report. Collaborate with the Advancement Team to determine criteria for various mailing lists including the Annual Appeal Christmas cards and the Annual Gala. Reconcile Advancement donation and pledge records monthly with the Finance Office. Update the Advancement dashboard monthlyEvent & Campaign Support Work closely with the Advancement Team in preparing for and planning the Annual Gala specifically relating to attendance seating arrangements assigning auction bid numbers and check-in. Prepare criteria for mailings and reporting for the Annual Gala. Manage RSVP and donor data for major events (Annual Gala receptions) Maintain donor tracking and communications for the Capital Campaign and Annual Gala. Oversee communications with the mail house for all Advancement mail campaignsand other projects as :Bachelors degree in a related field (e.g. Computer Science Information Technology) or equivalent experience with fundraising databases (e.g. eTapestry) or similar CRM in data query report generation and data attention to detail problem-solving and dealing in a fast-paced environment while meeting communication interpersonal and training to work independently and as part of a Cover Letter and Resume to: Sr. Mary Murphy SNDdeN at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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