Admin Manager
Admin Manager
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Job Description
Job Summary:
We are looking for a highly organized and strategic Admin Manager to oversee the daily business operations and administrative functions of our organization. This role requires a proactive leader with a strong operational background solid administrative experience and a proven track record in handling team or organizational relocation projects. The successful candidate will ensure the organization runs efficiently effectively and in alignment with our business goals.
Key Responsibilities:
Operations Management:
- Manage day-to-day operations to ensure efficiency and consistency across departments.
- Develop and enforce standard operating procedures (SOPs) and best practices.
- Monitor and analyze operational performance using KPIs and metrics.
- Implement process improvements to increase productivity and reduce costs.
- Manage budgets resources and procurement for operational needs.
- Oversee vendor relationships contract negotiations and third-party service management.
- Collaborate with leadership on long-term operational strategy and planning.
Administrative Oversight:
- Supervise administrative staff and ensure smooth office operations.
- Oversee facilities management office supplies and workplace services.
- Ensure proper documentation records management and compliance with legal and regulatory standards.
- Support HR-related administrative tasks including onboarding travel coordination and attendance tracking.
- Coordinate internal and external meetings communications and documentation.
Relocation Experience:
- Lead or support office or team relocations including planning budgeting logistics and communication.
- Coordinate with vendors real estate agents and internal departments for smooth transitions.
- Ensure minimal disruption to business operations during relocation processes.
- Handle setup of new office infrastructure utilities licenses and vendor services in new locations.
Qualifications:
- Bachelors degree in Business Administration Operations Management or a related field (Masters preferred).
- 5 years of experience in operations and administrative management.
- Proven experience managing or supporting relocation projects.
- Strong leadership and interpersonal skills.
- Excellent planning organizational and problem-solving abilities.
- Proficiency in operations and admin tools (e.g. ERP systems Microsoft Office Google Workspace).
- High attention to detail with the ability to manage multiple tasks and deadlines.
Preferred Skills:
- Experience in office or facility setup especially during relocations.
- Familiarity with legal and compliance aspects of business administration.
- Lean Six Sigma certification or equivalent process improvement experience.
- Financial acumen and budget management skills.
Employment Type
Full Time
