Development Coordinator
Development Coordinator
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Job Description
Overview
Who We Are:
National Louis is a 135 year old university that has been grounded in the values of innovation access excellence and equity from its inception. As an institution we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.
What You Will Do:
The Development Coordinator provides administrative and operational support for the Institutional Advancement office. Responsibilities include supporting the Vice President of Institutional Advancement the Senior Director of Advancement Strategy the Director of Advancement Operations and other Advancement colleagues in department operations and general office tasks. The Coordinator will accurately and promptly record all gifts and grant payments to the University in the Salesforce database generate donor correspondence support external communications efforts provide general office support and conduct any special projects or duties as needed by the department.
Essential Responsibilities
- Data entry: accurately and promptly process gifts and grants in Salesforce and file documentation appropriately; maintain and update donor and prospect information including contact information relationships event attendance etc.; generate lists and reports; ensure data integrity; support department colleagues with data entry as requested.
- Donor correspondence: generate and mail donor correspondence (e.g. acknowledgement letters pledge reminders birthday cards and other personalized communications) and route to appropriate Advancement staff for review; process notifications to gift honorees as appropriate.
- General office support: Advancement department budget management (check requests and invoices credit card reconciliation etc.) scheduling (intra- and inter-department and external) office supplies and inventory catering requests filing etc.; proactively looks ahead for upcoming meetings and events and prompts colleagues.
- Communications: support Advancement external communications to prospects donors alumni and other constituents utilizing various communication platforms and tools.
- Event support: partner with and support Advancement colleagues in developing and executing events involving internal and external audiences e.g. prospects donors alumni and/or faculty/staff; generate RSVP reports and lists name tags attendance lists etc.
- Special projects and other initiatives as needed.
Qualifications
- High School Diploma or GED equivalent with 2-3 years of experience in Higher Education; Bachelors degree preferred.
- Minimum of 1 year of previous experience in a non-profit or administrative setting (higher education preferred).
- Proficiency with Microsoft Office Suite; strong working knowledge of Word Outlook Excel Teams and PowerPoint; ability to learn new technologies and platforms
- At least a year of experience with databases and data management including data entry report generation and ensuring data accuracy.
- Minimum of 1 year of experience with external communications particularly using different communication platforms and tools to reach prospects donors and stakeholders.
- Experience working with Salesforce or other CRM databases.
- Experience in advancement/development or related field.
- Budget management experience (handling check requests invoices credit card reconciliation).
- Ability to manage special projects or ad-hoc duties as assigned.
- Time Management:Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished.
- Written Communication: Writes clearly and concisely when sharing or documenting information. Uses words or terms that all readers are likely to understand and invites people to ask questions if any aspect of a written document is confusing or unclear.
- Versatility:Is able to take on a variety of different tasks and roles in the organization. Can move in a relatively seamless manner from one task or focus to another and can fill in for other team members when they are absent or are experiencing work overload.
- This position will require independent judgement when coordinating schedules and providing general support to the Institutional Advancement staff. When questions related to gift processing or data entry arise the Institutional Advancement Coordinator should consult with the supervisor. This position will be expected to independently handle calls to/from donors prospects and key stakeholders requiring tact and professionalism.
- Some night and weekend time required based on events.
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community advancing access and equity and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity equity and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities age ethnicity gender (identity and expression) race religion sexual orientation socio-economic status and background bring richness to our work environment. We affirm diverse perspectives innovative contributions and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Compensation and Benefits
At National Louis University we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits including but not limited to Health Insurance benefits Retirement benefits Paid Time Off and Educational Opportunities. Additional information regarding full-time staff benefits can be found here.
The salary range of the grade for this position is $19.14 to $26.80 per hour (typical workweek is 37.5 hours). Compensation decisions are dependent upon the facts and circumstances of each position and candidate. Offers are based on multiple factors permitted by law including but not limited to: budgetary considerations job-related knowledge/skills experience market considerations tenure and standing with the university (applicable to current employees) and internal equity.
Application Instructions
Please include the following along with your application:
- Resume (Required)
- Cover Letter (Optional)
- Current NLU employees please also submit an Internal Posting Form
Required Experience:
IC
Employment Type
Full-Time
