Query Handling Administrator
Query Handling Administrator
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1 Vacancy
Job Description
ITS NOT JUST AN OPPORTUNITY TO GET ON THE CAREER LADDER.
ITS AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER
Why do people call us the worlds most international company Is it because we operate in more countries than any other logistics provider Is it because we invented cross border shipping over 45 years ago Or is it perhaps because what we do connects people across the world. And the more we can connect people the better life on earth becomes.
We love our role in the world. And were looking for the right people to help us maintain and grow it. People like you.
Role Context
To handle investigate and resolve customer enquiries from multiple channels in an accurate professional and timely matter with moderate supervision. To provide high customer quality standards and enable effective accounts receivable collection. Support administration of Credit & Collections / Accounts Receivable (OTC) activities and tasks to handle investigate and resolve customer enquiries maintain records and achieve compliance in line with internal and external policies and standards regulations and compliance requirements.
Key responsibilities
Support administration of Credit and Collections and Accounts Receivable OTC activities and tasks under moderate supervision
To ensure customer queries from multiple channels are attended to promptly in line with set standards with dedicated attention on inbound calls and emails in call center environment as well as outbound calls as necessary to address and resolve queries.
To contribute knowledge and expertise toward resolving reoccurring queries- To provide professional and qualitative customer service in line with set DHL standards
To resolve customers queries in accordance with set DHL standards - including internal investigations and adherence to required internal procedures. This includes contacting of customers outbound communication.
To promptly and accurately log queries in ERP system.
To actively promote self service functionalities and / or ensure customer query is addressed structurally so that it does not re-occur.
To ensure cross function liaison and handle required billing adjustments.
To escalate queries to senior AR Query Investigations Agents / AR Query Investigation Supervisors / OTC/AR Manager when the issue cannot be easily and quickly resolved without supervision.
Should the query be easily and quickly resolved remove query classification on relevant invoices and propose that the customer agree a P2P and if confirmed by the customer to log it into ERP system as a note along with requisite details
To support resolution of more complex billing related queries and involve in customer interactions.
To perform root cause analysis and ensure billing accuracy upon receipt of queries
Communicate information that requires some explanation or interpretation- Address task-related issues appropriately to maintain work relationships
To timely support settlement of customer collection queries- Seek resolution of sales and customs disputes (queries) according to escalation procedures
To facilitate AR collection and minimise disputed amounts relating to queries aged past country threshold
Support and interact primarily with colleagues of own (OTC) team as well as to liaise with 3rd party countries (EXB Billing) customer service operations and commercial/sales when required
On request support the lead or supervisor on minor operational and/or reporting tasks.
Explain facts practices policies etc. to others within the organization adhering to narrowly defined procedures standards and guidelines.
Minimum Requirements
Education & experience
Post Matric qualification in Finance or related.
Matric or Equivalent
1 to 3 years experience
DHL Express or Logistics experience.
Excellent Business communication skills both verbal and written.
High customer focus and service orientation
Call Centre Experience
We are looking forward to your application.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
