Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant
Minimum Requirements:
- Proven experience as an Executive Assistant or in a similar role.
- Strong proficiency in MS Office Suite (Word Excel PowerPoint Outlook).
- Excellent organizational and time management skills.
- Exceptional written and verbal communication abilities.
- Ability to maintain confidentiality and exercise sound judgment.
- Detailoriented and proactive.
- Able to handle pressure and meet tight deadlines.
- Professional demeanor and a strong work ethic.
Responsibilities:
Office Management
- Proactively manage the daily operations of the office in the Directors absence.
- Oversee office supplies equipment and administrative workflows.
Correspondence and Communication
- Draft general correspondence and screen all email communications.
- Act as the point of contact between executives clients and team members.
- Screen and prioritize emails calls and correspondence on behalf of the Director.
Diary and Calendar Management
- Coordinate and maintain executive schedules including meetings appointments and travel arrangements.
Documentation and Reporting
- Prepare reports presentations and meeting agendas.
- Take minutes during meetings and ensure timely followup on action items.
- Compile weekly sales activity reports and monthly sales funnel reports and assist with sales commission sheets.
- Monitor monthly sales target reports for General Managers (GM).
Travel Coordination
- Arrange and manage domestic and international travel plans including sourcing flights bookings and issuing boarding passes.
Expense and Budget Oversight
- Check track and forward expense claims for approval and payment.
- Monitor and manage monthly cell phone and fuel card usage obtain motivations for overlimit expenses and ensure final signoff.
Administrative Support
- Monitor and approve leave requests on the ESS system.
- Provide personal assistance to the Director when required.
Project and IT Support
- Assist with special projects research and ad hoc tasks.
- Liaise with IT to resolve queries or issues raised.
Confidentiality
- Handle sensitive information with the utmost discretion and professionalism.
- Perform any other ad hoc tasks as deemed necessary.
Employment Type
Full Time
