Administrative Officer A2
Administrative Officer A2
Posted on :
05-07-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-07-2025
Job Description
Department Description/Departement Beskrywing
Faculty of Medicine and Health Sciences
Doctoral Office
Administrative Officer A2 (Post Level 10)
(Tygerberg Campus)
Ref. TGB11/139/0625
The Faculty of Medicine and Health Sciences (FMHS) at Stellenbosch University (SU) is currently recruiting for a Senior Administrative Officer at our Tygerberg Campus. The
main purpose of this position is to support doctoral education in the FMHS by coordinating the full examination process for PhDs compiling reports for research committees and
ensuring data integrity around supervision. It also involves liaising with stakeholders and event coordination while managing the day-to-day administrative functions of the FMHS
Doctoral Office.
Duties/Pligte
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Dr HL Groenewald on or at
Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on
(Stellenbosch) / (Tygerberg) or at
Faculty of Medicine and Health Sciences
Doctoral Office
Administrative Officer A2 (Post Level 10)
(Tygerberg Campus)
Ref. TGB11/139/0625
The Faculty of Medicine and Health Sciences (FMHS) at Stellenbosch University (SU) is currently recruiting for a Senior Administrative Officer at our Tygerberg Campus. The
main purpose of this position is to support doctoral education in the FMHS by coordinating the full examination process for PhDs compiling reports for research committees and
ensuring data integrity around supervision. It also involves liaising with stakeholders and event coordination while managing the day-to-day administrative functions of the FMHS
Doctoral Office.
Duties/Pligte
- Coordinating the full examination process for specific research degrees across all FMHS environments from nominations submissions and results through to reporting.
- Compiling regular reports for the FMHS Research Committee and contributing to other committee reports.
- Monitoring data quality related to research degree supervision in the Faculty.
- Liaising with internal and external clients via various platforms.
- Coordinating and contributing to events on behalf of the environment.
- Providing on-site on-demand support to clients.
- Office financial and asset management of the FMHS Doctoral Office.
- Providing ad hoc assistance to the head of the FMHS Doctoral Office.
Job Requirements/Pos Vereistes
- Advanced diploma or B-degree.
- Three or more years relevant fulltime experience.
- Excellent service orientation and sound interpersonal skills.
- Attention to detail including consistent meticulous copy-editing.
- Database experience.
- Excellent proficiency with MS Excel.
- The ability to work with large documents.
- Fluency with the range of office software (MS Excel Outlook Teams OneDrive Word and Adobe Pro).
- Previous experience working directly with senior colleagues / stakeholders.
- Self-driven efficient individual with strong work ethic and project management ability.
- Taking personal pride in an academic coordination role that is primarily deskbound on site.
- Understanding the societal context and contribution of higher education and science.
Recommendation/Aanbeveling
- Previous working experience with postgraduate students and supervisors in a higher education institution.
- Proven professional development or honours degree.
- Proficient in isiXhosa or Afrikaans.
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Dr HL Groenewald on or at
Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on
(Stellenbosch) / (Tygerberg) or at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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