Workplace Manager
Workplace Manager
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Job Description
As Workplace Manager you are responsible for designing enhancing and operating a workplace that reflects Ubisofts values and ambitions ensuring a productive safe and inspiring environment for all staff.
You bring passion and organizational skills to oversee a wide range of administrative facilities and operational functions. You will support studio management and contribute to the overall employee experience through effective space management procurement processes health and safety initiatives and workplace improvements.
RESPONSIBILITIES
1. Workplace Operations & Administrative Management
- Serve as the first point of contact for all workplace-related matters and facilitate communication with studio teams.
- Oversee daily office operations including building management stationery mail/postage travel and accommodations food services and general supplies.
- Coordinate with internal teams and assist in planning internal events (e.g. staff celebrations birthdays) in collaboration with the Communications department.
- Monitor and evaluate employee satisfaction through surveys and feedback mechanisms; propose improvements as needed.
- Supervise and support the duties of cleaning staff and tea service personnel.
- Maintain up-to-date records of office layout and seating plans.
- Manage the workplace budget: forecast monitor and report on all workplace-related expenses in alignment with studio financial targets. Roll out and maintain workplace processes tools and policies to support day-to-day efficiency.
- Act as the liaison with building management and landlords for issues related to leasing repairs and service quality.
- Welcome visitors and manage phone communications as needed.
2. Workplace Design & Renovation Projects
- Monitor trends in workplace strategy space utilization and employee experience; make proactive recommendations in line with evolving studio needs.
- Support the design and planning of renovations refits and workspace layouts to ensure functionality comfort and alignment with studio branding.
- Lead and coordinate improvement projects such as office moves furniture installations or floor upgrades.
3. Procurement & Vendor Management
- Serve as the primary point of contact for office vendors and service providers ensuring consistent quality and timely service delivery.
- Manage the full procurement cycle: identifying needs issuing purchase orders and tracking deliveries and invoices.
- Research and engage with competitive suppliers to provide cost-effective and reliable services.
- Maintain and monitor contracts to ensure compliance renewals and performance tracking.
- Ensure all procurement requests are fulfilled on time and aligned with company procedures.
4. Health Safety and Security Oversight
- Support the implementation of workplace health and safety policies in compliance with local regulations.
- Coordinate with building security and internal stakeholders to ensure a safe and secure work environment.
- Report safety issues or incidents and follow up on corrective actions.
- Promote and support sustainability efforts such as recycling waste reduction energy efficiency and plastic-free initiatives.
Qualifications :
- At least 5 years of experience in Office & Administration Management.
- At least 2 year of experience in Procurement.
- Proficiency in MS Word MS Excel Powerpoint and Outlook.
- Excellent command of English in reading writing listening and speaking;
- Familiar of general administration and office protocol;
- Highly organized and detail-oriented.
- Strong interpersonal and communication abilities.
- Capable of multitasking and working under pressure.
- Proactive resourceful and solution-oriented.
- Demonstrates initiative and works independently with minimal supervision.
- Curious eager to learn and adaptable to evolving workplace demands.
Additional Information :
Ubisoft Da Nang - Where bright ideas are given a chance to shine
Ubisoft Da Nang is an ambitious and dynamic studio bringing together some of the brightest international talent to create immersive worlds that serve as playgrounds for imagination surprise and fun.
Since 2020 weve been uniting the best creative and engineering minds from Vietnam and beyond with a shared goal of introducing Ubisofts iconic worlds to new audiences. We collaborate with highly talented teams on exciting and challenging projects displayed at an international level whether its fun and easy-to-pick mobile games or titles for consoles and PCs.
We believe in empowering our team members by fostering a collaborative inclusive and innovative environment. Our office awarded Best Office Design in Vietnam by VMark 2021 reflects our commitment to creating a space that inspires creativity and promotes well-being.
Located in one of Southeast Asias most effervescent tech hub we enjoy the breathtaking views of both beaches and mountains clean air no traffic and the proximity to major cities in the region.
If youre passionate about gaming and eager to contribute to our vision of creating the unknown join us at Ubisoft Da Nang where youll be empowered to grow within the Ubisoft family and make your mark in the world of gaming whether youre just starting your game development journey or looking to take your career to the next level!
Why its great to work at Ubisoft Da Nang:
- An international professional collaborative modern and creative environment
- Attractive remuneration package
- Performance rewards
- Creative & endless fun projects
- Ubisoft Connect account with access to all Ubisoft titles on PC
- Premium healthcare insurance
- UBIVERSARY for your working milestones
- Team building Lunar New year Celebration Projects celebration
- Beers and treats every Friday (yay!)
- Staff clubs
- Premium gym club access
- Free in-house entertainment facilities (PS5 Nintendo Switch Steam Deck) coffee tea and snack (cookies candies)
- We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities while giving you the opportunity to maintain your work-life balance. Our hybrid work model includes 3 days a week in our office and the remaining 2 days working from home. Note that some roles are fully office-based and are not eligible for hybrid work.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
