Maintenance Administrator
Maintenance Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Maintenance Administrator - Bellville Cape Town - Salary R15000 to R20000 p/m (depending on experience and qualifications)
We are seeking an experienced Maintenance Administrative to join our team in Bellville Cape Town. This is a vital support role within our maintenance & procurement departments. If you have strong administrative skills enjoy working in a technical and fast-paced environment and are fluent in both English and Afrikaans wed love to hear from you.
Key Responsibilities:
Maintenance & General Admin
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Issue checklists and service sheets for machinery
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Update the mechanical and electrical check sheet dashboards weekly
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Review and track clock-ins timesheets and ERS hours for maintenance staff
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Maintain and update machine files tooling job cards and registers
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Load maintenance electrical dueling and facilities requisitions on SYSPRO
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Capture planned maintenance breakdowns and corrective actions
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Handle incident/accident reports and liaise with the safety coordinator
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File MJRs check sheets and OHC registers
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Support the WhatsApp maintenance breakdown group
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Assist with admin tasks from management
Procurement Admin Support
- Follow up on quotes orders and contractor communications (scales cranes etc.)
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Liaise with stores and track procurement progress with the buyer
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Ensure paperwork is submitted within one business day
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Track and maintain forklift service documentation
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Communicate with artisans and store staff on parts and tools
Breakdown & Maintenance Tracking
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Follow up on breakdown resolutions and contractor timelines
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Maintain and update maintenance schedules and logs per machine and employee
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Ensure all administrative records are up-to-date and accurately filed
Minimum Requirements:
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Education: Matric (required); an administrative qualification is advantageous
- Experience: 3 to 5 years in a similar administrative support role preferably in a technical or maintenance environment
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Skills:
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Strong organisational and communication skills
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Experience with SYSPRO or a similar ERP system
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Proficiency in Microsoft Excel
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Excellent attention to detail
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Ability to multitask and work under pressure
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Must be fluent in English and Afrikaans
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Ideal Candidate:
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Proactive and self-motivated
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Highly reliable and deadline-driven
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Comfortable working in a male-dominated workshop-type environment
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Strong sense of responsibility and accountability
Employment Type
Full Time
