Stewardship Officer â Advancement
Stewardship Officer â Advancement
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Job Description
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The Opportunity
Date Posted: August 11 2025
Posting Deadline: August 28 2025
Department: Advancement
Type of Employment: Permanent Full-Time
Group Affiliation: APC Group Group 4 ($54107 - $69727 annually)
At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Stewardship Officer to join our Advancement team.
What we offer
As a team member at Saint Marys we are proud to offer many benefits. Some of these include:
- Competitive compensation
- Comprehensive benefits package
- Vacation
- Personal days
- Professional development
- Holiday closure
- Summer hour schedule
- Employee Transit EPass through Halifax Transit
Job Information and Responsibilities
Under the direction of the Director of Philanthropy the Stewardship Officer will:
- Oversees the development management and implementation of a revitalized innovative and first class donor stewardship and recognition program to complement the objectives of the overall fundraising goals of the University including annual major and principal donors.
- Creates and manages individualized stewardship plans for the universitys top donors.
- Responsible for the development and implementation of donor recognition plans which may include special acknowledgements press releases plaques recognition gifts event announcements and /or signage involving academic chairs faculty professorships fellowships named centers room namings and donor-funded awards.
- Suggests creative donor recognition options (e.g. events naming opportunities award nominations gifts) that are appropriate for the type/level of the donor gift budget timeline and specific donor history and preferences.
- Tracks and maintains the inventory of donor recognition.
- Manages a system to prioritize prepare send and track stewardship reports for gifts as well as any special stewardship requests including researching and producing all content for the reports.
- As appropriate meets individually with donors to review the impact of their gift: presents reports (donor reports financial reports etc.) introduces them to the recipients of their fund provides a tour of the University etc.
- Meets with donors to discuss revisions of terms for the fund they support as needed. Conducts necessary follow up paper work and documentation to make the revisions.
- Creates and arranges delivery of custom stewardship reports and other communications (e.g. endowment reports thank you notes from scholarship recipients relationship documents chair reports and customized donor correspondents) that demonstrate the impact of the donors gift.
- Develops and establishes gift agreements student award terms of reference naming rights acknowledgement letters memorandums of understanding and such other donor related documents as required.
Experience and Education Requirements
To be the successful Stewardship Officer you will have:
- Bachelors degree and/or completion of a community college level program in Fundraising Public Relations or related field.
- Minimum two years directly related experience in fund development communications or public relations.
- Certified Fundraising Executive (CFRE) an asset.
- A track record of success in stewarding major gifts is highly desirable.
- Strong analytical organizational and time management skills.
- Ability to manage multiple projects from conception to completion within tightly prescribed timelines.
- Above average interpersonal skills with an ability to communicate effectively and passionately.
- Strong experience in writing correspondence or copy.
- Experience with donor databases and prospect tracking systems.
- Knowledge of a university environment would be an asset.
- Experienced in the use of MS Office.
Application Details
Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:
- Resume
- Cover Letter
- Three Professional References
- Please include a writing sample that reflects your ability to communicate within a professional context. Examples include: Newsletters a piece of correspondence impact or annual report acknowledgement proposal or a similar piece.
Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.
At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who self-identify as Black/African Nova Scotians Indigenous peoples racialized persons/visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.
A little bit about us
Saint Marys University
Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a World without limits.
Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
