Administrative Assistant II - TRIO/NextUP
Administrative Assistant II - TRIO/NextUP
Posted on :
13-08-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 40298 - 59657
Vacancy
1 Vacancy
Posted on :
13-08-2025
Job Description
Essential Duties And Responsibilities
Performs clerical duties involving application of learning from prior experience and the use of independent judgment and an understanding of departmental functions and procedures. Develops and maintains a working knowledge of special terminology related to the function to which assigned. Types from rough drafts or verbal instructions a variety of materials such as letters memoranda recurring reports and statistical data. Composes routine correspondence and forms as necessary. May take and transcribe dictation as assigned. Initiates and answers telephone calls. Schedules appointments. Explains general program policies and procedures within the scope of authority. Provides information of a general or limited technical nature. Arranges meetings as directed. Prepares schedules and informs participants confirming dates and times. Makes hotel and travel reservations as directed. Attends meetings as assigned. Records transcribes and distributes minutes as directed. Maintains records of committee proceedings assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources. Evaluates existing intra-office workflow and recommends new or revisions to current procedures processes forms and time lines to make a single office function more efficiently. May provide training and work guidance to student workers or other staff as directed. May process periodic payroll and personnel information on routine faculty and/or classified personnel timesheets. May prepare and forward of payroll authorizations. Occasionally receives handles and stores confidential or sensitive information pertaining to the College its students or staff. Maintains confidentiality as required. Maintains budget records and files. May gather and compile information required by management for budget development and compliance. May create documents to fit the needs of the department. May work with outside community agencies and/or provide support to other departments on an intermittent basis. Maintain office supplies placing orders as necessary. Negotiating with vendors for most cost-effective option. Performs other duties as assigned that support the overall objective of the position.
Physical Demands
Requires the ability to sit stand walk bend stoop and kneel. Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 wpm); sufficient visual acuity to recognize words letters and numbers. Requires the ability to occasionally lift carry and push light to medium weight materials.
Performs clerical duties involving application of learning from prior experience and the use of independent judgment and an understanding of departmental functions and procedures. Develops and maintains a working knowledge of special terminology related to the function to which assigned. Types from rough drafts or verbal instructions a variety of materials such as letters memoranda recurring reports and statistical data. Composes routine correspondence and forms as necessary. May take and transcribe dictation as assigned. Initiates and answers telephone calls. Schedules appointments. Explains general program policies and procedures within the scope of authority. Provides information of a general or limited technical nature. Arranges meetings as directed. Prepares schedules and informs participants confirming dates and times. Makes hotel and travel reservations as directed. Attends meetings as assigned. Records transcribes and distributes minutes as directed. Maintains records of committee proceedings assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources. Evaluates existing intra-office workflow and recommends new or revisions to current procedures processes forms and time lines to make a single office function more efficiently. May provide training and work guidance to student workers or other staff as directed. May process periodic payroll and personnel information on routine faculty and/or classified personnel timesheets. May prepare and forward of payroll authorizations. Occasionally receives handles and stores confidential or sensitive information pertaining to the College its students or staff. Maintains confidentiality as required. Maintains budget records and files. May gather and compile information required by management for budget development and compliance. May create documents to fit the needs of the department. May work with outside community agencies and/or provide support to other departments on an intermittent basis. Maintain office supplies placing orders as necessary. Negotiating with vendors for most cost-effective option. Performs other duties as assigned that support the overall objective of the position.
Physical Demands
Requires the ability to sit stand walk bend stoop and kneel. Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 wpm); sufficient visual acuity to recognize words letters and numbers. Requires the ability to occasionally lift carry and push light to medium weight materials.
Employment Type
Full Time
Key Skills
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