Program Coordinator
Program Coordinator
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$ 63833 - 67027
1 Vacancy
Job Description
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information work experience and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed the software is intelligent but you need to verify that the data is accurate.
- In the My Experience section you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV as well as all other supporting documentation in the My Experience section of your application.
Job Description
SUMMARY:
Reporting to the Assistant Dean of Students Bloomfield College of Montclair State University the Program Coordinator provides confidential support within the Dean of Students office Bloomfield Campus. The Program Coordinator serves as a frontline problem solver for any student family and/or staff concerns that come to the attention of the DOS office. This position consistently delivers excellent customer service as a welcoming and professional initial point of contact for the office.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Provide support to the Assistant Dean of Students Bloomfield Campus the Director of Student Conduct and the Associate Dean of Students and Deputy Title IX Coordinator including but not limited to drafting correspondence organizing documents creating reports and presentations and proofreading all work to ensure accuracy.
Aid in the overall office management and provide support for departmental activities including database development and management office projects planning and scheduling meetings preparing correspondence presentations and reports.
Update website regularly maintain up-to-date directory and listserv for Dean of Students (DOS) staff.
Communicate effectively with departments across campus regarding SDCL-related issues programmatic initiatives student concerns and conduct matters while responding to inquiries via email phone and onsite in a timely and professional manner.
Arrange travel and submit reimbursements for the Dean of Students staff.
Prepare track and complete purchase orders requisitions quick invoices and card reconciliations.
Manage administrative tasks associated with Foundation and Book Scholarships Medical Withdrawals and Course Withdrawal Exceptions.
Assist with new student orientations and training presentations covering Title IX and Student Conduct.
Support the student conduct sanction process by uploading all case materials into the Universitys student conduct software system update sanction records and maintain the student conduct email account.
Review background requests from schools government and employment agencies and students.
Coordinate on-site ID card distribution services.
Attend meetings prepare notes in advance and distribute them as needed.
Follow up on action items while maintaining essential records and filings.
Provide access develop and/or supervise appropriate training programs for students staff and others; guide/instruct students and staff on the proper use of equipment to ensure proper set up and scheduling.
Perform other duties as assigned.
Management retains the right to add or change job duties at any time.
QUALIFICATIONS:
REQUIRED:
Bachelors degree from an accredited college or university in social science education psychology or related field.
Minimum two years of professional experience providing direct support services to students or related fields.
Outstanding customer service alongside excellent oral and written communication skills.
Superior attention to detail.
Ability to exercise discretion and judgement.
Ability to work occasional evenings weekends and holidays as needed.
PREFERRED:
Masters degree from an accredited university in a related field.
Professional work experience within higher education.
Knowledge of relevant laws state regulations and University policies and procedures.
Experience with webpage content maintenance.
Ability to prepare clear technically sound accurate and informative reports and correspondence.
Strong multitasking abilities in a fast-paced environment.
Professional work experience with financial transaction processing budgeting and complex procurement processes.
High-level skills in the areas of word processing spreadsheets and databases; and proficiency in the use of electronic systems and platforms such as Workday MS Office suite Banner 25 Live Nest Engage Symplicity and other university information systems and applications.
PROCEDURE FOR CANDIDACY:
Applicants should include a resume and cover letter describing how their background skills and education match the needs of the University. When applying please take a moment to carefully read and follow the steps in the application instructions.
Salary Range
$63833.23-$67027.48 AnnuallyThe position may also be eligible for comprehensive benefits including health insurance retirement plans and tuition assistance. For further details please visit:
Montclair State University considers factors such as but not limited to scope and responsibilities of the position candidates relevant work experience education skills and internal equity when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is withina CBU will be determined in accordance with contractual provisions.
Department
Dean of Students Office Bloomfield CampusPosition Type
Professional - Non-FacultyContact Information:
For questions or concerns please contact Human Resources Workday Recruiting Support at (Option 2) or email talent@.
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged committed to democracy and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details please visit: Experience:
IC
Employment Type
Full-Time
Key Skills
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