Accounts Payable (AP) Specialist
Accounts Payable (AP) Specialist
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USD 18 - 20
1 Vacancy
Job Description
Date: September 6 2022
Department: Finance
Location: Virginia Beach VA
Reports to: Assistant Controller
Overview:
Analyzes invoices and expenses for accuracy and eligibility of payment. Ensures timely and accurate payment of general payables for the company. Prepare accounts payable register and related reports in a timely manner. Responsible for purchase order oversight and administration. This person will assist the department in general accounting duties and participate in other general office activities.
Responsibilities:
- Own day-to- day Accounts Payable process for assigned area.
- Prepare weekly cheque runs and submit to Staff Accountant for payment to ensure timely payments to vendors.
- Enter all non-electronic invoices and ensure proper coding and authorizations are obtained.
- Responsible for reconciling payables to vendor portals ensuring vendor credits are accurate and resolving differences.
- Maintain all vendor master data and complete routine audits on vendor master file changes
- Prepare all necessary month end entries to record credit card transactions and reconcile credit card statement monthly.
- Review all employee expense reports in Concur ensuring compliance to the corporate T&E policies and procedures for approval and process reimbursements.
- Contribute to process improvement efforts through identifying areas within accounts payable and accounts payable related processes for improvement and proposing solutions.
- Assist in preparation of weekly cash flow forecast.
- Prepare ad-hoc vendor analysis as needed.
- A commitment to embrace the companys mission-centric culture through alignment of personal behaviors with the companys core values
Qualifications:
- 2-4 years experience in accounts payable or similar role
- Self-starter with the ability to work independently in a dynamic fast-paced environment.
- Knowledge of accounts payable standard operating procedures and best practices.
- Strong attention to detail motivated able to handle multiple tasks and prioritize accordingly.
- Ability to work as a team member interact with all levels of employees throughout the organization.
- Effective communication skills both oral and written.
- Proficiency in Microsoft Office (Word Excel and Outlook) and NetSuite preferred.
Working Conditions:
- Hybrid Office environment no special conditions
- If working from home employee will need to have a designated distraction-free work environment conducive to the confidential nature of the job
- Flexible nature to manage competing and changing priorities
- Some travel to support business and social impact events and activities
Required Experience:
Unclear Seniority
Employment Type
Full-Time
