Accounting Associate
Accounting Associate
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Job Description
The Accounting Associate is a key member of the Finance team responsible for supporting core financial operations including accounts payable (AP) accounts receivable (AR) payroll coordination and expense reporting.
This role is ideal for someone who is hands-on detail-oriented and eager to grow. Were looking for a self-starter someone who takes initiative asks thoughtful questions and is comfortable navigating change. The right candidate is not only strong in the fundamentals of accounting but also open to learning new systems tools and ways of working.
We are committed to moving toward a more modern digital and scalable operation. This role offers the opportunity to grow with us through that transition. Youll be part of a team working to build more streamlined tech supported workflows and your input will help shape who we improve.
If youre excited by the idea of modernizing accounting practices enjoy learning new technologies and thrive in a collaborative fast-paced setting this role was built for you.
Key Responsibilities:
Accounts Payable (AP)
Manage the end-to-end AP process: receive review and process vendor invoices for payment.
Ensure appropriate account coding and cost center alignment based on chart of accounts.
Resolve invoice discrepancies and liaise with vendors as needed.
Maintain accurate AP records and support cash flow forecasting.
Accounts Receivable (AR)
Generate and send customer invoices in accordance with contract terms.
Monitor outstanding receivables and follow up on aging accounts.
Reconcile accounts and ensure proper revenue recognition where applicable.
Support month-end AR reporting and audit requests.
Payroll & Timesheets
Coordinate bi-weekly payroll processing in Paylocity or equivalent platform.
Validate and track employee timesheet submissions via Unanet or similar.
Address discrepancies and coordinate corrections with managers and HR.
Maintain compliance with wage hour and government contracting requirements
Expense Reporting
Review and process employee expense reports in Concur or Unanet ensuring receipts policy compliance and correct GL coding.
Work with employees to resolve issues or reclassify entries as needed.
Assist in reconciling corporate credit card activity and travel expenses.
Reporting & Compliance
Assist with month-end and year-end close processes including journal entries and reconciliations.
Prepare regular financial summaries and variance reports for leadership.
Support external audits by providing documentation and answering inquiries.
Ensure financial activities adhere to internal controls policies and government contract requirements.
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Skills / Qualifications Required
Bachelors degree in Accounting Finance or related field; CPA or CGFM a plus
Minimum 35 years of progressive accounting experience preferably in a GovCon or federally regulated environment
Experience in digital financial systems including Unanet Paylocity Concur or similar ERP platforms
Strong grasp of general ledger accounting cost allocation and revenue recognition principles (e.g. FAR CAS GAAP)
Proven experience supporting month-end and year-end close financial reporting and audit preparation
Demonstrated ability to track and manage budgetary expenses accruals and cost center activity
Advanced Excel and Microsoft Office skills
Excellent attention to detail organizational skills and written/verbal communication
Ability to synthesize analyze and interpret financial and operational data to support decision-making
Experience building or refining financial processes to improve accuracy compliance and efficiency
Comfortable working in a high-security hybrid environment with a commitment to data integrity and confidentiality
Strong interpersonal skills and ability to work cross-functionally with HR Contracts and Program teams
QBE is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender gender-identity and/or expression age disability Veteran status genetic information pregnancy (including childbirth lactation or other related medical conditions) marital-status neurodivergence ethnicity ancestry caste military/uniformed service-member status or any other characteristic protected by applicable federal state local or international law.
Required Experience:
IC
Employment Type
Full-Time
