Administrative Coordinator
Administrative Coordinator
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$ 20 - 26
1 Vacancy
Job Description
GoodLife Construction is Seeking a Detail-oriented and Proactive Sales & Administrative Coordinator to Support Our Sales Process. This Position Involves Managing Customer Communications Handling CRMData Coordinating Proposals and Reports and Facilitating the Inspection and Billing Process. the Ideal Candidate Will Be Highly Organized Tech-savvy and Comfortable Working in a Fast-paced Environment.
Key Responsibilities:
- Handle Inbound and Outbound Communications with Leads and Clients via Phone and Email
- Follow up with Leads and Maintain Timely Correspondence to Support Deal Progression
- Enter and Update Lead and Property Management (Pm) Information in Pipedrive CRM
- Schedule Property Evaluations and Inspections Using Pipedrive
- Prepare Correct and Finalize Proposals; save As Pdf and Send via Email or Docusign for Signature
- Upload and Organize Relevant Documents in Pipedrive
- Coordinate and Confirm Inspection Appointments with Clients
- Edit Finalize and Publish Inspection Reports Using Scribeware
- Save Finalized Reports As Pdfs and Send to Internal and External Stakeholders
- Generate and Send Client Invoices Using Quickbooks
- Distribute Stamped Reports and Documentation to Clients As Required
- Submit Estimate Requests to Ams As Needed
Qualifications:
- Strong Communication Skills Both Written and Verbal
- Experience Using Crms (Pipedrive Preferred) Docusign Quickbooks and Cloud- Based File Systems
- Proficient in Document Handling (Pdf Creation Editing Saving and Email Distribution)
- Highly Organized with Attention to Detail and Ability to Manage Multiple Tasks
- Self-motivated and Capable of Working Independently with Minimal Supervision
- Prior Administrative or Sales Support Experience Is a plus
Office Skills:
- Strong Written and Oral English Communication Skills
- Strong Excel Skills
- Basic Accounting Understanding
- Knowledge of General Office Administration
- Intermediate Computer Skills: Microsoft Word Outlook Adobe Acrobat and Internet Software
Qualifications and Skills:
- High School Diploma or Equivalent; Additional Education or Training in Construction Management or Administration Is a plus.
- Proven Experience of 2-3 Years in an Administrative Support Role Preferably in the Construction Industry.
- Proficiency in Microsoft Office Suite (Word Excel Powerpoint Outlook) and Project Management Software.
- Strong Organizational Skills with the Ability to Prioritize Tasks and Manage Multiple Deadlines.
- Excellent Written and Verbal Communication Skills with a Professional and Courteous Demeanor.
- Attention to Detail and Accuracy in Data Entry and Document Management.
- Ability to Work Effectively Both Independently and As Part of a Team in a Fast-paced Environment.
- Knowledge of Construction Terminology Processes and Documentation Is Desirable but Not Required.
Benefits:
- Competitive Salary Range: $20-$26 /Hr.
- Health Insurance and Retirement Plans.
- Paid Time off
- Opportunities for Professional Development and Growth.
If You Meet the Qualifications and Are Interested in Joining Our Team Please Submit Your Resume and Cover Letter Detailing Your Relevant Experience and Why You Are the Ideal Candidate for This Position. We Look Forward to Hearing from You!
Required Experience:
IC
Employment Type
Full-Time
