Purchasing Clerk
Purchasing Clerk
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Job Description
Franklin County Schools
652 Chamberlin Avenue
Frankfort KY 40601
JOB TITLE
Purchasing Clerk
REPORTS TO
Director of Finance
SALARY SCHEDULE/GRADE
Classified Salary Schedule
Grade 116
CONTRACTED DAYS AND/OR HOURS
250 X 8
EXEMPT STATUS
Non Exempt
JOB CLASS CODE
7724
POSITION CLASSIFICATION
Classified
DATE APPROVED
August 3 2020
BASIC FUNCTION
PERFORMANCE RESPONSIBILITIES
Purchase a variety of supplies instruments equipment furniture appliances office supplies memberships and other non-bid items; process and distribute requisition and purchase documents according to established procedures; reorder items under existing contracts and purchasing agreements.
Receive and inspect requisitions for clarity accuracy and completeness; secure missing or inaccurate data and resolve issues; assign vendor numbers and enter information into computer terminal; verify account balances for sufficient funds.
Communicate with vendors and obtain written and telephone quotes for large requisitions and process smaller requisitions without quotes according to established procedures; compare and valuate quotes and specifications and award orders on non-bids items; expedite orders and resolve issues with suppliers and appropriate.
Maintain vendor lists for assigned items; contact vendors for clarification of issues related to product availability prices timing and specifications; revise vendor lists and maintain current library of catalogs and supply lists.
Maintain and update computer files including corrections deletions and vendor changes.
Receive and process bids for excess or surplus district equipment and supplies; assist in the preparation of bid specifications and packets for a variety of bid purchases; attend bid openings and participate as directed.
Communicate with accounting to assure proper funding amounts account numbers authorization and payment.
Maintains fixed asset inventory for district.
Responsible for procurement and administration of district insurance and maintenance of district contracts.
Perform related duties as assigned.
Knowledge of:
- Applicable sections of Kentucky Administrative Regulations and other applicable laws rules and regulations.
- Oral and written communication skills.
- Interpersonal skills using tact patience and courtesy.
- Modern office practices procedures and equipment.
- Telephone techniques and etiquette.
- Operation of a computer terminal and other office equipment.
- Basic math.
Ability to:
- Perform basic-level accounting duties in the maintenance of assigned accounts.
- Perform responsible record-keeping duties with a high degree of skill and accuracy.
- Process and record accounting transactions accurately.
- Learn interpret apply and explain rules regulations policies and procedures related to district purchasing contracts and insurance.
- Operate office machines including computer equipment personal computer accounting software and peripherals.
- Add subtract multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Work confidentially with discretion.
- Communicate effectively both orally and in writing.
- Complete work with many interruptions.
- Maintain records and prepare reports.
MINIMUM QUALIFICATIONS
Any combination equivalent to: high school diploma or GED Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
TERMS OF EMPLOYMENT
Salary and work year to be established by the board of education.
EVALUATION
Performance of this job will be evaluated in accordance with provisions of board policy for classified personnel.
Employment Type
Full-Time
