Purchasing Specialist
Purchasing Specialist
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USD 65000 - 75000
1 Vacancy
Job Description
Join Our Team!
We are seeking a Purchasing Specialist with a strong focus on managing procurement processes and supplier relationships to join our team. This role emphasizes purchasing responsibilities with accounts payable as a secondary duty. If you excel at sourcing quality suppliers negotiating costs and ensuring timely delivery of goods and services we want you on our team!
Key Responsibilities:
- Manage Purchasing Processes: Prepare and review purchase orders (POs) for supplies equipment and services; assign PO numbers and maintain an accurate PO log; place orders with suppliers and provide cost and lead time updates to internal users.
- Support Departments: Collaborate and assist departments to understand their purchasing needs provide guidance on supplier selection and ensure timely delivery of materials and services to support their operations.
- Supplier Relationships: Evaluate and manage relationships with current and new vendors assessing reliability product quality and cost-effectiveness; collaborate with internal teams and meet with suppliers as needed to ensure optimal partnerships.
- Order Management: Follow up on delayed or partial orders resolve purchasing and product issues with suppliers and assist with product returns or claims.
- Shipping Coordination: Support outgoing shipments prepare bills of lading and international shipping documentation and coordinate with carriers freight forwarders and customs to facilitate smooth movement of company products.
- Accounts Payable (Secondary Duty): Process invoices expense reports and credit memos; validate and enter data into the accounting system; apply A/P stamps and route invoices for approval; prepare payment packages and assist with weekly payment selections.
- Maintain Records: Organize A/P documents maintain vendor records and ensure completeness of W-9 files; periodically review filed records for accuracy.
- Tax Assessment: Evaluate sales and use tax applicability in coordination with supervisors and record use tax as needed.
- Office Support: Assist with office administration tasks such as managing breakroom and office supplies and support other accounting or administrative functions as requested.
Qualifications:
- Minimum 5 years of experience in purchasing or accounts payable ideally in a dynamic organization.
- Strong knowledge of procurement processes and basic accounting principles; prior office administrative experience is a plus.
- Proficient in Microsoft Excel Word and email; familiarity with accounting software.
- Exceptional attention to detail and accuracy in managing POs and vendor records.
- Excellent communication skills for negotiating with vendors and resolving issues.
- Professional demeanor and alignment with our companys core values.
- Ability to follow instructions seek clarity when needed and collaborate effectively.
Why Join Us
- Play a key role in optimizing our supply chain in a collaborative values-driven environment.
- Opportunity to grow and make an impact in a dynamic organization.
- Competitive salary and comprehensive benefits package.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
