Executive Assistant (Operations) - Parametric

ABOUT MORGAN STANLEY
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking securities wealth management and investment management services. With offices in more than 41 countries the Firms employees serve clients worldwide including corporations governments institutions and individuals. For further information about Morgan Stanley please visit .

ABOUT PARAMETRIC
Parametric is part of Morgan Stanley Investment Management the asset management division of Morgan Stanley. We partner with advisors institutions and consultants to build portfolios focused on whats important to them and their clients. A leader in custom solutions for more than 30 years we help investors access efficient market exposures solve implementation challenges and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients core holdings.

This role is part of Parametrics hybrid working model which includes working in the office 3 days a week and choosing to work remotely or in the office the remaining days of the week.


ABOUT THE ROLE
This position provides administrative and project management support to the leadership team of the Operations division of Parametric ensuring their ability to progress strategic initiatives and make effective use of their time. This position will focus primarily on support of the Managing Director Head of Operations (MD) who serves on the Executive Committee (EC) as well as calendar management and coordination travel booking and expense reconciliation for up to four other MDs and leadership team addition this position serves as a contributing member to the Executive Administration team. We are seeking a motivated confident individual who is interested in the financial industry and seeks a long-term career helping investment teams achieve ambitious goals and outstanding results. The candidate should have the ability to build strong relationships with clients within and across various departments and functional areas.

PRIMARY RESPONSIBILITIES

• Schedule and manage the day-to-day and long-term calendar for the leadership team with a focus on the EC members; use discretion to ensure time is well-utilized; assume central coordination for internal requests as well as external requests including but not limited to media thought leadership conferences and events and client meetings.
• Arrange travel as needed including conferences on-sites off-sites and virtual; prepare and submit expense reports.
• Organize on-site/off-site/virtual meetings and events across multiple time zones.
• Update and maintain meeting notes; follow up on actions as needed.
• Organize compile and store presentations and meeting materials.
• Act as first point of contact among executives employees clients and other external partners for all questions related to the Operations division. Prioritize and follow up on incoming issues and concerns including those of a sensitive or confidential nature. Determine appropriate course of action referral or response.
• Successfully and extensively partner with the New York Office Manager and other Executive Assistants for smooth and effective business operations and continual improvement of processes and problem-solving needs.
• Provide back-up support to the Executive Administration team for vacation/leave coverage specific tasks and/or projects.
• Work with Manager and the leadership team to capture the evolving needs of the Operations division and suggest possible solutions.
• Other duties may be assigned to meet the business needs.

JOB REQUIREMENTS

• Bachelors Degree preferred.
• 3 years prior executive assistance experience; comparable experience encouraged to apply.
• 1 year customer service experience; comparable experience encouraged to apply.
• Proficient/Expert in MS Office applications (Excel Word PowerPoint and Outlook).
• Demonstrated ability to learn new technology systems and processes to improve efficiency and productivity.
• Must be able to work on-site in the New York office at least 3 days a week with flexibility based on ad-hoc business needs.
• Comfortable working across multiple communication platforms (Microsoft Teams Skype Zoom etc.)
• Experience creating multi-segment multi-destination travel itineraries.
• Must be service oriented; very strong attention to detail; must demonstrate accuracy thoroughness proactive problem solving and patience.
• Excellent written and verbal communication.
• Strong interpersonal skills emotional intelligence and ability to work well with others across various locations and cultures.
• Confidence to take initiative and use good judgement to make decisions proactively; flexibility to work autonomously and as part of a multi-disciplinary team.
• Ability to work efficiently juggle multiple projects with appropriate prioritization adhere to quick deadlines deal comfortably with ambiguity and adapt to evolving circumstances.
• Experience in exercising sensibility discretion and diplomacy in handling all matters information and relationships (including confidential or sensitive information).
• Ability to independently learn new technologies and processes and navigate systems to solve problems.
• Successful candidates will bring enthusiasm creativity and humor to their work.

Parametric believes each member of our organization makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore this job description is designed to outline primary duties and qualifications. It is our expectation that every member of our team will offer his/her/their services wherever and whenever necessary to ensure the success of our client services.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe please copy and paste into your browser.

Expected base pay rates for the role will be between $70000 and $150000 per year at the commencement of employment. However base pay if hired will be determined on an individualized basis and is only part of the total compensation package which depending on the position may also include commission earnings incentive compensation discretionary bonuses other short and long-term incentive packages and other Morgan Stanley sponsored benefit programs

Morgan Stanleys goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race color religion creed age sex sex stereotype gender gender identity or expression transgender sexual orientation national origin citizenship disability marital and civil partnership/union status pregnancy veteran or military service status genetic information or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).