Project & Operations Administrator
Project & Operations Administrator
Posted on :
11-08-2025
Employer Active
1 Vacancy
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Job Description
The Project & Operations Administrator reports directly to the VP of Operations and is responsible for providing administrative support to the day-to-day operations and the project management team.
As the Project & Operations Administrator at Ashton Construction Services (ACS) you will:
- Review distribute and maintain invoices related to the project management and operations teams
- Assist operations team to ensure consistent and accurate entry of subtrades and vendors in accordance with formatting standards
- Support project setup and closeout activities including organizing executed contracts preparing project filings/folders preparing closeout documentation and archiving project files in accordance with company standards.
- Provide asset and fleet management support by maintaining accurate records tracking usage scheduling maintenance and coordinating registrations inspections insurance renewals and various parking permits.
- Monitor shared communication channels to direct inquiries to appropriate team(s).
- Review and track subtrade WCB coverage maintain up-to-date records and communicate compliance status to project teams.
- Provide general administrative support to VP of Operations Construction Manager Project Managers HR and Sales & Marketing teams.
- Ensure timely completion of monthly tasks including month-end invoice circulation and statutory declarations.
- Support project teams by preparing meeting agendas capturing detailed minutes for internal meetings and distributing post-meeting to ensure alignment on tasks responsibilities and deadlines.
- Assist with receipt and verification of incoming deliveries and project materials.
- Troubleshoot day-to-day IT issues and coordinate services and maintenance related to head office facilities.
Qualifications & Experience
- Minimum 1 years experience in administrative role or equivalent.
- Proficient in Microsoft 365 (Outlook Excel) with strong formatting document creation and data management skills.
- Demonstrated ability of strong written and oral communication.
- Experience with construction project workflows and software tools (Procore QuickBooks Online inBuild) considered an asset.
- Highly organized and detail-oriented self-starter with strong multitasking abilities and a solution-focused mindset.
Additional Requirements
- Must have and maintain a valid Class 5 license with clean driving record.
- Eligible to legally work in Canada without employer sponsorship.
- Must live in the Bow Valley or able to commute to office on daily basis.
Compensation & Benefits
- Remuneration based on experience starting at $26/hr.
- Part-time position with flexible working hours (20-25/week) and option for hybrid work to support work-life balance and family time.
- Cell phone allowance and access to company fleet as required.
- Extensive group benefits package including extended health care dental life insurance disability coverage health spending account and RRSP matching.
- Progressive working environment at the forefront of construction industry in Bow Valley.
- Industry training allowance for career development.
- Strong commitment to safety in the workplace. ACS is COR certified.
We care about people. ACS is committed to building a safe workplace where everyone can succeed and belong. As a Signatory of the Bow Valley Workplace Inclusion Charter were committed to continuing to build an even more diverse equitable and inclusive team.
With a focus on creating a working environment built on mutual respect and professionalism we aim to attract motivated talented people who will thrive and grow with our company. Were proud to say that our team is over one-third female! While we acknowledge that there is still more work to do our DEI practices are continually evolving as our company grows.
We value a wide range of skills experiences and backgrounds and encourage all qualified candidates to apply. Were working to eliminate barriers for applicants and team members from equity-seeking groups. If you cant apply online or need an accommodation during the application or hiring process please contact .
As an environmentally conscious business ACS incorporates green practices wherever possible both at our workplace and worksites. We are also proud to be recognized by the Bow Valley Chamber of Commerce as the 2023 Workplace of the Year.
Were building careers not filling jobs.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
Key Skills
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