Property Operations Administrative Assistant

Location: Dallas TX

Job Category: Full-Time

Position Overview

Valiant Residential is seeking an Operations Administrative Assistant to provide essential support to our Property Operations team. This role ensures the efficient execution of administrative tasks and special projects that contribute to a productive and well-organized work environment. The ideal candidate will be detail-oriented highly organized and adept at handling a variety of tasks that support our fast-paced dynamic operations function.

We Are Valiant

With over 37 years of experience Valiant Residential is a next-generation property management leader uniquely attuned to the needs of property owners and residents. We are driven by a Valiant Spiritbold innovative and committed to excellencefostering prosperous partnerships and long-term success. Our team thrives on collaboration integrity and strategic thinking making a meaningful impact in the industry.

Why Work at Valiant

At Valiant Residential we dont just offer jobswe build careers. Consistently ranked as a Top Place to Work we are a leader in the property management industry driven by bold innovative professionals who make an impact.

We believe in rewarding great work with competitive total compensation and time off with comprehensive benefits including free health insurance options and 401(k) matching. Growth isnt just encouragedits expected. With career development opportunities a collaborative culture and a commitment to innovation we empower our employees to thrive.

What Youll Be Doing

Administrative Support & Office Management

• Provide comprehensive administrative assistance to the Operations team including document preparation data entry and maintaining organized office resources.
• Utilize Microsoft Office tools and other systems to generate inventories letters and internal communications.

Documentation & Reporting

• Create and maintain reports spreadsheets and documents to support operations planning and data-driven decision-making.
• Organize digital and physical files to ensure easy access and up-to-date information.

Project Assistance

• Collaborate with internal teams on special projects offering hands-on administrative support to ensure on-time and accurate execution.

Internal & External Communication

• Facilitate communication across departments and with external stakeholders through email phone and other platforms.
• Draft professional responses and coordinate correspondence as needed.

Travel & Event Coordination

• Arrange business travel accommodations and business lunches for team members and visitors.
• Support the planning and execution of team events and meetings.

Onsite Support

• Provide in-person assistance as needed for meetings events or operational tasks ensuring timely and professional execution.

Requirements

• Education: High school diploma or equivalent required; associate or bachelors degree preferred.
• Minimum 2 years of experience in administrative office management; property management experience preferred.
• Prior experience or knowledge of property management is preferred.
• Demonstrated experience supporting multiple leaders or executives.
• Proficient in Microsoft Office (Excel Word PowerPoint Outlook); experience with scheduling and calendar coordination.
• Strong organizational problem-solving and multitasking abilities.
• Excellent written and verbal communication skills.
• Experience with Yardi or other property management systems a plus.

Knowledge Skills & Abilities

• Highly organized with keen attention to detail.
• Ability to manage competing priorities with a sense of urgency.
• Professional demeanor with a focus on delivering exceptional internal service.
• Self-starter with a proactive mindset and a can-do attitude.
• Comfortable working in a dynamic and fast-paced environment.

Physical Requirements

• Prolonged periods of sitting typing and using office equipment.
• Occasional lifting of office supplies or equipment (up to 25 lbs).
• Work is typically performed in a standard office environment with frequent use of computers and telephones.
• Onsite In-office work is required with less than 20% travel for company-related events. Not eligible for remote or hybrid work.

If you have a Valiant Spiritbold driven and ready to make an impactwe want you on our team.

Third-Party Submissions & Staffing Agencies

Valiant Residential does not accept unsolicited resumes or candidate submissions from staffing agencies or third-party recruiters for any posted positions. Any unsolicited resumes received will be considered property of Valiant Residential and no placement fees will be paid. All official recruiting communications from Valiant Residential will come from an @ email address. If you receive outreach from a different email domain claiming to represent us please verify the legitimacy of the communication before responding.

Americans with Disabilities Act (ADA) Accommodation Statement

Valiant Residential is committed to complying with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities. We provide reasonable accommodations to enable individuals with disabilities to perform essential job functions participate in the hiring process and enjoy the benefits and privileges of employment.

If you require a reasonable accommodation to apply for a position or to perform your job please contact Requests will be reviewed on a case-by-case basis in accordance with applicable laws.