Administrative Coordinator, Regional Development
Administrative Coordinator, Regional Development
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Job Description
The United States Naval Academy Alumni Association and Foundation in Annapolis Maryland is looking to hire a full-time Administrative Coordinator Regional Development to join the Development Team.
The position is part of a passionate and energetic team all of whom are driven to advance our mission as well as their own professional and personal growth. The team works closely together to think strategically address opportunities and challenges as well as search for ways to improve both team and individual performance. This position reports to the Administrative Manager Development.
This non-exempt position is responsible for providing administrative and development support for the Regional Development Team (a total of nine development officers) in the execution of the Foundations major and leadership giving program. This position assists with other development-related duties as needed.
This position pays a competitive salary commensurate with experience and is also eligible for an annual performance-based bonus when applicable. You would also be eligible for a generous benefits plan which includes medical dental vision an FSA an HSA a fully-vested 403(b) retirement plan with employer matching 22 days of accrued paid time off (PTO) per fiscal year 13 paid holidays per calendar year group life insurance short-term & long-term disability identity theft protection and annual opportunities for professional development. Although not guaranteed certain additional benefits may be offered through the Naval Academy such as use of certain recreational facilities (including the Brigade Sports Complex gym marina and indoor/outdoor pools) as well as category II eligibility for employee children to apply to the Naval Academy Primary School.
Our mission requires that we hire and retain the best of the best. To do that we offer competitive pay generous benefits opportunities for career development and a positive work experience
This position is based in historic Annapolis at our current offices located overlooking the Severn River on the beautiful grounds of the U.S. Naval 2023 the staff of the Alumni Association and Foundation moved into new modern offices in the Fleugel Alumni Center which is built on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.
ABOUT THE UNITED STATES NAVAL ACADEMY (USNA) ALUMNI ASSOCIATION AND FOUNDATION
The United States Naval Academy Alumni Association and the United States Naval Academy Foundation are two independent not-for-profit corporations sharing a single president and CEO and operating as a fully integrated organization in support of the Naval Academy and its mission. The organizations focus and core competencies are engagement and philanthropy in pursuit of complementary and closely aligned missions.
Our Mission: The course set by Alumni Association founders in 1886 rings true today as our mission is to serve and support the United States the Naval Service the Naval Academy and academy alumni by:
- Furthering the highest standards at the Naval Academy.
- Seeking out; informing encouraging and assisting outstanding qualified young men and women to pursue careers as officers through the Naval Academy and
- Initiating and sponsoring activities that will perpetuate the history traditions memories and growth of the Naval Academy and bind alumni together in support of the highest ideals of command citizenship and the government.
Responsibilities
- Provide direct general administrative support to the Regional Development Team. This includes but is not limited to:
- Managing the individual calendars preparing letters pulling donor/giving reports portfolio review support editing proposals and gift agreements assisting in CRM/EverTrue data entry and analysis preparing and mailing donor gifts.
- Completes various projects as assigned such as reading development books preparing and presenting for the weekly professional development meetings and participating in leadership initiatives.
- Assisting in the planning and execution of regional campaign events and communications
- Manage the teams quarterly e-newsletter process from initiation to execution; analyze key performance metrics such as open rates and engagement to inform content strategy and improve communication effectiveness.
- Develop marketing plans and analysis for regional campaign events and communications
- Additional support for the Foundation Development Team leadership will be provided as needed.
- Assists Administrative Manager Development with:
- Team meetings and team retreat/off-site planning
- Interview scheduling and onboarding for new team members
- Office supply orders and special gift requests
- Volunteer with Foundation and Alumni Association events as needed
- Serve as the primary point of contact in the Administrative Managers absence
- Collaborate with Associate Director Campaign Operations by preparing and managing attendee name tags and host gifts and entering post-event data.
- Assist in development event management including logistics tracking and all other administrative functions.
- Collaborate with the Research & Prospect Management team:
- Assist with data cleanup projects such as updating employment history records
- Analyze post-event data for Campaign and Regional events using a standardized template to track attendee engagement and link participation to subsequent giving behavior
- Collaborate to produce strategy notes for events and any data entry as needed
- Work closely with other departments such as Communications Finance Events Gift Administration and IT.
Qualifications
- Show grit work with enthusiasm think with intellect and act with honesty and humility.
- Dedication to growth and professional development with an openness to coaching and mentoring.
- Demonstrate ability to support in a matrixed environment.
- Bachelors Degree preferred or related experience.
- Excellent organizational and communication skills both written and verbal.
- Proficient in Microsoft Office Suite (especially Excel) and telecommunications tools including videoconferencing platforms.
- Strong aptitude for navigating complex fundraising or sales databases; experience with Blackbaud CRM or equivalent systems preferred.
- Able and willing to perform or assist with other duties as assigned.
Due to the collaborative nature of the role and the consistent in-person interaction with the Foundation staff is necessary. This position is based in Annapolis and is not eligible for a full-time remote working arrangement.
To Apply: Please go to and apply on our website.
The USNA Alumni Association and Foundation is an Equal Opportunity Employer.
Veterans encouraged to apply.
Required Experience:
IC
Employment Type
Full-Time
