Federal Work Study Student, Occupational Therapy
Federal Work Study Student, Occupational Therapy
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race color religion age national origin sex gender sexual orientation gender identity/expression genetic information disability veteran status or any other basis protected by institutional policy or by federal state or local laws unless such distinction is required by law. As a Federal Contractor UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Minimum Qualifications:
High School Diploma UTMB Student enrolled at least half time.
Job Description:
The student directors are in charge of many aspects of running the clinic including: opening/closing duties managing volunteers financial management of funds ordering equipment for patients creating and updating the client schedules calling referrals acting as a liaison between the OT department and the St. Vincents front office as well as various other miscellaneous duties that are necessary throughout the clinic day.
Opening Duties
- Turn on the AC units and lights.
- Bring computer and vitals cart downstairs (no longer needed).
- Set-up computer with google drive epic schedule.
- Print all necessary paperwork for the day.
- Unlock cabinets with supplies.
- Review client list including any cancellations.
Manage volunteers
- Send out volunteer sign-up on email.
- Send email to selective students and volunteers about information about where to park what to expect time etc.
- Send out shadowing sign-up.
- Delegating various cleaning organizational duties to volunteers.
Advocacy
- Advocate for OT to other professions at St. Vincents and on campus.
- Attending health fairs.
Liaison between OT department and St. Vincents office
- Communication with Liz about scheduling.
- Send on Monday.
- Ensuring every client doesnt have insurance coverage.
- Attending IP Clinic to update other medical professionals.
- Every Wednesday.
Financial management of funds
- Distribution of donated funds.
- Plan fundraisers in advance for each semester.
- Maintain clinic budget.
- Keep up budget spreadsheet.
Planning organizing and updating the clinic schedule
- Coordinating client and selective schedules
- Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
- Tracking client arrival and departure times on Epic as well as how many no-shows they have on the client list on google drive
- Calling existing referrals to get them on the schedule
- Create weekly schedule on Epic
- Check clients in/out on Epic
Miscellaneous
- Providing treatment notes for clients as needed.
- Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral.
- Ensure cabinets are organized.
- Continuously seek out referrals.
- Continuously seek out financial opportunities for St. Vincents.
- Ensure that supplies/linens are not running low .
- Maintain equipment.
- Helping selective students with issues/problems that may occur during the day.
Closing Duties
- Take computer and other items back upstairs.
- Turn off lights lock door handle.
- Have volunteers put back tables in the back right corner.
- Make the following weeks schedule and add to Google Drive and Epic.
Monday/Tuesday
Call patients to confirm appointments. - Find new patients to fill open spots.
- Email Liz list of Spanish speaking patients to call and confirm.
- Send out volunteer signup.
Wednesday
- Finalize schedule in Epic.
- Call patients who couldnt be contacted earlier in the week (LM) and those that prefer a reminder on Wednesdays.
- If needed talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs.
- Assist with PALs.
- talk to other professions if necessary.
- Send out outpatient schedule to students and faculty via email.
- Schedule bus rides if needed.
Thursday
- Print papers.
- Call patients who need day of reminders.
- Bring down vitals cart/big computer if needed.
- Wash towels.
- Check hydrocollator temperature and update log (Wednesday and Thursday).
- Clean hydrocollator (biweekly).
- Start calling patients who have not arrived five min after session start (at your discretion).
- Update no show numbers for patients.
- Change appointment types for next weeks appointments (update initial eval to follow up).
Other stuff throughout the week:
- Attend monthly clinic meetings (chair).
- Attend IP committee meetings.
- Help facilitate clinic events (find volunteers/delegate to other people).
- Send OT metrics every month to (may change).
Chair responsibilities:
- Attend meetings.
- Communicate with other chairs.
- Update team on OT needs/concerns etc.
- Vote on issues that concern OT.
Salary Range:
Commensurate with experience.
Employment Type
Student
