School Office Manager III
School Office Manager III
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Job Description
Full-Time and Permanent; Non-Exempt; 7.5 Hours/Day;252 Days/Year; 12 Months/Year; Grade LL
General Responsibilities
This position is responsible for assisting the Schools Administrators with routine and complex supervisory and administrative tasks; to include complex bookkeeping and clerical work and extensive financial management responsibilities. This position is also responsible for handling personnel documents; to include student and staff records that require strict confidentiality. Also requires advanced computer knowledge and writing skills.
Education and Experience
Graduation from high school preferably supplemented by some college level office management
courses plus considerable progressively more responsible experience in clerical and secretarial work some of which shall have been at the level of School Office Manager I or School Clerical Specialist II; or any equivalent combination of education and experience that would provide the above noted knowledge skill and ability.
Note: All applicants internal and external must attach a completed resume for review.
Essential Job Functions
- Responsible for processing school financial records reconciling complex financial management programs; to include collecting and receipting for monies preparing checks for payments posting receipts and disbursements to accounts reconciling bank statements and preparing monthly financial statements.
- Responsible for processing and maintaining records of staff absences/leave requests.
- Responsible for checking in substitute teachers issues keys advise of lesson plans and schedules.
- Assists administrators in making arrangements for classroom coverage if substitute teachers are not present.
- Process verify and maintain payroll records for part time personnel.
- Calculate and prepare financial and statistical reports for administrators.
- Coordinates the work of clerical secretarial and administrative support personnel.
- Oversee secretarial duties for school administrators.
- Manage the school office; to include coordinating school-wide clerical activities.
- Responsible for reviewing all outgoing correspondence for formatting spelling punctuation and grammar prior to submission for signature.
- Supervise clerical staff; to include assigning duties and reviewing completed work for accuracy and completeness.
- Responsible for assisting the principal with daily correspondence; to include maintaining the principals calendar; coordinating meetings and conferences scheduling dates times and locations notifying attendees
- Schedules conference registrations as necessary; to include travel and hotel arrangements.
- Assists with screening telephone calls for the principal; to include regular mail.
- Ensure that school maintains student information in line with local state federal laws codes policies guidelines and rules.
- Required to attend meetings and conferences when needed.
- Researches and develops material for use in official school functions; maintains control records on incoming correspondence and action documents and follow up on work in progress to ensure timely response or action.
- Administers to sick students in the absence of the school nurse; dispenses medication to students and maintains medication log.
- Performs related work as required or assigned.
Required Experience:
IC
Employment Type
Full-Time
