Innovation Online - Registrar (27099)
Innovation Online - Registrar (27099)
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Job Description
A position has been declared open in the Weber School District at Innovation Online for a K-12 Registrar commensurate with the Jr. High Registrar level (Administrative Assistant Salary Schedule Lane 4C). This position is for 8.00 hours per day 183 days per year.
**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**
Applicants shall apply at . Applications will be reviewed before interviews are scheduled.
***EMERGENCY HIRE***
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF3 WORKING DAYS.
Purpose Statement
The job of Innovation Online Registrar was established for the purpose/s of completing student enrollment and course scheduling activities; maintaining accurate student records; providing a variety of reports and reference materials; and ensuring compliance with district state and federal guidelines.
Essential Functions
- Communicates with a variety of persons and/or agencies (e.g. other schools students staff parents law enforcement etc.) for the purpose of providing information on a variety of enrollment and graduation issues.
- Compiles student records (e.g. birth certificates transfers immunization grades class schedules addresses telephone numbers etc.) for the purpose of meeting state federal and/or district requirements.
- Evaluates situations (e.g. involving other staff students parents the public police probation department etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Maintains a variety of student records and files (manual and computer) (e.g. report cards grad checks failure letters sports eligibility PM school boundary exceptions etc.) for the purpose of documenting and/or providing reliable information.
- Manages Student Enrollment Approval and Tracking System (SEATS) data and reporting to help maintain program compliance with Statewide Online Education Provider (SOEP) rules and regulations.
- Monitors assigned district activities and/or program components (e.g. permanent record tracking and storage report card issuance rosters etc.) for the purpose of ensuring compliance with financial legal and/or administrative requirements.
- Performs enrollment activities (e.g. interpreting transcripts cum cards folders updating automated student information system manual enrollment etc.) for the purpose of ensuring compliance with financial legal state or federal requirements.
- Prepares a variety of reports and written materials (e.g. blue slips grade changes changes in schedules graduation rate study report etc.) for the purpose of meeting state federal and/or district requirements.
- Processes a variety of documents and materials (e.g. new registrations transcripts and transcript requests grade books withdrawals etc.) for the purpose of disseminating information to appropriate parties.
- Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading curriculum and course credit systems.
- Attendance is an essential job function.
Other Functions
- Assists other personnel as may be required (e.g. coaches counselors teachers staff etc.) for the purpose of supporting them in the completion of their work activities.
- Maintains inventory of office supplies for the purpose of ensuring the availability of items as needed.
Job Requirements: Minimum Qualifications Skills Knowledge and Abilities
- Must be able to apply pertinent codes policies regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software applications.
- Must have knowledge of accounting/bookkeeping principles; and concepts of grammar and punctuation.
- Must be able to be attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; maintaining confidentiality; and working with frequent interruptions.
Experience:Previous job related experience is required.
Education: High school diploma or equivalent is required.
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER
Employment Type
Full-Time
