156-2025: High School Registrar Technician

Washougal High School

8 hours per day (7:30 am - 4:00 pm)

5 days per week (Monday-Friday)

(Start and end times are subject to variation based upon changing needs)

This position is 212 days

60 day probation for new hires

Rate of pay: $27.62 - $31.71

The Washougal School District is committed to attracting developing and retaining a highly qualified workforce that appreciates the diversity of our community and is committed to practices that are responsive to the needs of all students and families. The Washougal School District desires inclusive schools and classrooms that celebrate the diversity of our school and community. We welcome candidates representing the diversity of the world.

Purpose Statement:

The job of High School Registrar Technician is done for the purpose/s of providing a variety of clerical support; communicating information to staff the public and other districts; documenting information on students functioning and recommendations regarding class placement ensuring compliance with financial legal and administrative requirements and providing information and direction.

This job reports to Building Administrator

Essential Functions

• Assists with enrollment and withdrawal activities (e.g. sets up permanent cumulative records requests transcripts from other schools interpreting transcripts updating automated student information system etc.) for the purpose of ensuring compliance with financial legal state or federal requirements.
• Communicates with a variety of persons and/or agencies (e.g. other schools/districts colleges employers students staff parents military etc.) for the purpose of processing information on transcripts and a variety of enrollment and graduation issues.
• Compiles student records (e.g. birth certificates transfers immunization credits student grades etc.) for the purpose of meeting state federal and/or district requirements.
• Evaluates transcripts under the guidance of certificated staff for incoming students both domestically and foreign for the purpose of determining credits allowed and comparability of course titles.
• Maintains a variety of files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Maintains a variety of student records and files (manual and computer) (e.g. report cards failure letters correspondence permanent cumulative records scholarship etc.) for the purpose of documenting and/or providing reliable information.
• Maintains confidentiality of student and district records for the purpose of keeping all parties in a safe environment.
• Maintains inventory of office supplies for the purpose of ensuring the availability of items as needed.
• Monitors assigned district activities and/or program components (e.g. attendance BECCA bill truancy court class ranking permanent record tracking and storage report card issuance etc.) for the purpose of ensuring compliance with financial legal and/or administrative requirements.
• Oversees student workers for the purpose of developing office skills and ensuring their understanding of established policies and procedures.
• Performs enrollment and withdrawal activities (e.g. sets up permanent cumulative records requests transcripts from other schools interpreting transcripts updating automated student information system etc.) for the purpose of ensuring compliance with financial legal state or federal requirements (as assigned).
• Prepares a variety of reports and written materials (e.g. state reports class rankings grade checks memos letter etc.) for the purpose of conveying information and meeting state federal and/or district requirements.
• Processes a variety of documents and materials (e.g. transcripts and transcript requests teacher record books enrollment/withdrawals student data credits from other institutions etc.) for the purpose of disseminating information to appropriate parties.
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading curriculum and course credit systems.

Other Functions

• Assists other personnel as needed for the purpose of ensuring an efficient and effective work environment.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills Knowledge and Abilities

SKILLS are required to perform multiple non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: applying pertinent codes policies regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software application.

KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and understand complex multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation; office methods and equipment; legal procedures policies and regulations related to student enrollment and confidentiality of student records.

ABILITY is required to schedule activities and/or meetings; routinely gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to work with others; and analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related working with others problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; maintaining confidentiality and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading guiding and/or coordinating others; and operating within a defined budget and/or financial guidelines. Utilization of resources from other work units is often required to perform the jobs functions. There is a continual opportunity to impact the Organizations services.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. Generally the job requires 70% sitting 20% walking and 10% standing. The job is performed under a generally hazard free environment.

Experience Job related experience with increasing levels of responsibility is desired.

Education High School diploma

Required Testing Certificates & Licenses

Pre-employment Proficiency Test Valid First Aid Certificate

Continuing Educ./Training Clearances

WA State Apprenticeship Program WA State Misconduct Clearance

Criminal Justice Fingerprint/Background Clearance

FLSA Status Approval Date Salary Grade

Non Exempt Sch A Technician HS Registrar Tech

AN EQUAL OPPORTUNITY EMPLOYER

The Washougal School District complies with all federal and state rules and regulations and does not discriminate on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. This holds true for all district employment and educational programs. The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX/RCW 28A.640 Compliance Officer:Brian Wilde

ADA Compliance Officer:Connor McCroskey

and Section 504 Coordinator:Connor McCroskey

Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX/ RCW 28A.640 & ADA compliance officer and Section 504 coordinator.

Required Experience:

IC