Business Assistant

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Job Category:

Employment Type:

Job Profile:

Job Duties:

The Department of Radiology is seeking a detail-oriented and professional Business Assistant to provide administrative support to senior leadership. Under the general supervision of the Associate Director of Clinical Operations and Engagement this role is responsible for managing multiple calendars scheduling meetings coordinating travel arrangements and assisting with special projects. The Business Assistant plays a key role in ensuring that departmental actvities are efficiently scheduled organized and executed while maintaining a high level of discretion. Additionally this position supports the promotion of the departments research clinical and educational missions.

The Department of Radiology is dedicated to improving human health through innovation in clinical care imaging research and education. Our faculty and staff are deeply committed to the shared mission vision and values of both UW Health and School of Medicine and Public Health (SMPH). Through teaching mentorship and community work we strive to create a welcoming and supportive environment for our students trainees and patients.

Additional Information:

• The work schedule is flexible and will be determined at the time of hire.

• This position may required some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

Sucessful candidates will address the following knowledge skills and abilities in their cover letter:

• Administrative & Organizational Skills: Proven experience in planning organizing and scheduling meetings; excellent time management and attention to detail; ability to work quickly and accurately under pressure in a fast-paced deadline-driven environment.

• Communication & Interpersonal Skills: Exceptional written and verbal communication abilities; strong customer service skills; personable and welcoming attitude with the ability to build and maintain effective working relationships with colleagues.

• Work Style & Collaboration: Self-motivated and proactive approach to work; demonstrated ability to collaborate effectively across teams; highly organized with a commitment to delivering high-quality results.

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops sends receives copies and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records edits documents and reviews work done by others

• Serves as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication mediums

Department:

School of Medicine and Public Health Department of Radiology

Join UW Radiology and UW HealthA Legacy of Innovation

The University of Wisconsin Department of Radiology in partnership with UW Health has been at the forefront of clinical care imaging research and education for nearly a century. Since its inception on May 18 1927when Dr. Ernst Pohle was appointed as the first professor of Radiologythe department has grown to more than 160 faculty members across 14 specialized sections serving as a key pillar of UW Healths world-class medical enterprise.

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health Medical Physics and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT MR PET/CT PET/MR angiography ultrasound PACS and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing media specialists research nurses technologists and data managers enhances investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60000 square feet of advanced imaging space including MRI PET/MRI PET/CT CT ultrasound angiography cyclotron radiopharmaceutical production and comprehensive small animal imaging technologies.

Together UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care pioneering research and excellence in education. We foster a respectful adaptive and accountable environmentone that prioritizes innovation while serving the needs of all patients including underserved populations.

Visit our official website to learn more about our work and opportunities.

Compensation:

The starting salary for the position is $26.44/hour; but is negotiable based on experience and qualifications.

Required Qualifications:

Experience with administative support required (at least 2 years).

Preferred Qualifications:

Experience working in an academic or clinical setting preferred.

Education:

Preferred Bachelors Degree

How to Apply:

To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now. You will be asked to upload a current resume/CV and a cover letter briefly describing your knowledge skills and abilities.

Please note there is only one attachment field available. All required documents must be uploaded within this single field. You may either combine your documents into one file or the field will allow you to upload multiple individual documents.

No need to upload references at this time. You will also be asked to provide contact information for three (3) references including your current/most recent supervisor during the interview process if you are selected as a finalist. References will not be contacted without prior notice.

Contact Information:

Jen Cole

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus please visit:Diversity and Inclusion

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.