Temporary Marketing and Communications Project Manager
Temporary Marketing and Communications Project Manager
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Job Description
This temporary role supports SAMs MarCom in executing production workflows and maintaining momentum across multiple marketing initiatives and design deliverables. This temporary Project Manager position helps ensure smooth on-time delivery of campaign materials by facilitating asset trafficking approvals scheduling and documentation.
Responsibilities will include the following but are not limited to:
Creative Project Coordination 80%
- Coordinate the routing review and delivery of a variety of marketing assets including print digital and environmental materials.
- Track progress of creative deliverables and maintain up-to-date timelines and schedules in project management systems (e.g. Asana).
- Ensure materials progress through appropriate review and approval channels meeting delivery deadlines.
- Support coordination of production logistics including gathering print specs vendor estimates and delivery requirements.
- Schedule meetings and contribute to project check-ins and content planning sessions; take notes and follow up on next steps.
- Maintain clear and accurate project documentation and workflows.
- Organize and tag creative assets and production files to align with internal systems and standards.
- Facilitate communication between creative team members marketing colleagues and other stakeholders to keep work moving smoothly.
Departmental Support 15%
- Contribute to team-wide project planning by preparing visual schedules tracking tools and workflow documentation.
- Support onboarding of vendors or partners as needed for production and installation support.
- Collaborate on internal process updates and documentation to strengthen creative operations.
Other Duties 5%
- Contribute to an institutional focus of delivering exceptional welcoming and inclusive customer servicecreating positive meaningful experiences for all visitors every time
- Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism cultural competency and equity values into SAMs workMM1
WE ARE LOOKING FOR
Required Qualifications
- Minimum 3 years of experience in project coordination marketing production or creative operations.
- Demonstrated ability to manage details and timelines in a dynamic deadline-driven environment.
- Familiarity with creative workflows across print digital and/or environmental platforms.
- Proficiency with project management tools (preferred: Asana) Canva Microsoft Office and collaboration platforms like Slack and Zoom.
- Ability to communicate clearly and work collaboratively with cross-functional teams and external vendors.
- Organized proactive and resourceful approach to problem-solving and task execution.
Preferred Qualifications
- Experience supporting marketing or creative teams in a museum arts nonprofit or agency setting.
- Knowledge of production terminology and processes for print and digital campaigns.
- Experience working with asset management systems such as Canto.
APPROACH TO WORK
We come together to contribute our unique talents towards connecting art to life. We take our passion for the arts and personal connections to the mission and channel it into our employee visitor and partner experience. We hold with care our impact on the local community the arts and culture sector and beyond. We know were at our best when we create an inclusive and equitable workplace and museum that reflects our plurality. The following are ways we agree to work together they play a essential role in fulfilling our mission.
Be Accountable: Our work is ambitious it requires us to stay organized hold multiple responsibilities maintain an eye for the details and the big picture and consistently deliver exceptional work. We rely on our colleagues when working collaboratively and independently. We practice expert time management are responsible for our commitments and deadlines and proactively communicate when we need extra support. We know being accountable matters its a commitment to care for everyone we work with.
Be Collaborative: We know that the success of the collective is paramount were all working towards a common goal. Our diverse perspectives strengthen our work so we default to inclusion. Were eager to work in partnership cross functionally and create the space for others to contribute to the work.
Cultivate Innovation: Our success is rooted in the creation and adoption of new ideas that make a positive impact. Change is inevitable so we stay open to the possibilities that come with it. We bring a commitment to navigating new circumstances with flexibility adaptability creativity and persistence. Were not afraid to meet the moment taking strategic risks and maximizing resources to create positive change. We lean on each other as we experiment and build new ways of working together.
Bring A Learning Mindset: We know that curiosity and humility are key to our individual and collective growth and ultimately improving our work. We regularly seek new inputs and perspectives that can expand our thinking. When met with something we dont understand we remain open to learning from colleagues and our community. Most importantly when we encounter an inevitable stumble we seek feedback and reflect on how to learn from the experience.
Lift Each Other Up: We practice helping each other be successful by empowering supporting and celebrating the work of our colleagues teams and the institution. An optimistic and inspiring attitude makes our work better for our colleagues our visitors and the broader community were part of. We bring integrity and joy to our interactions with others centering welcoming engaging and inspiring interactions with and within SAM.
WORK SCHEDULE
WORK SCHEDULE
This is a temporary contract position expected to start in September and run through the end of 2025.
COMPENSATION$30.53 - $33.94 Per Hour
BENEFITSThe Seattle Art Museum offers a comprehensive benefits package including:
- Medical dental and vision insurance
- Employer-paid life insurance and long-term disability coverage
- Paid time off (vacation sick leave and holidays)
- 403(b) retirement savings plan with employer match
- Employee assistance program (EAP)
- Free museum admission and discounts at the SAM Shop and Caf
Exposure: Work areas are primarily inside in a climate-controlled environment with light background noise.
Stationary Work: Approximately 80% of time is spent stationary while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required.
Communication: Clear and effective verbal and written communication in English with trustees the public and co-workers is necessary.
Vision: Ability to effectively use a computer screen and interpret printed materials memos and other appropriate paperwork.
Office Work: Ability to effectively and regularly operate a computer keyboard telephone and other office productivity machinery such as copy machines and printers and ability to inspect prepare and use paperwork files equipment and supplies is necessary.
ACCOMMODATION
The Seattle Art Museum will consider reasonable accommodations for employees with disabilities to perform the essential functions/duties of this position. If you would like to request a reasonable accommodation to best enable your success in the role please discuss this possibility with a member of our HR team at emailprotected.
Celebrating difference. At Seattle Art Museum our members visitors and local community come from all walks of life and so do our employees volunteers and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences and as such our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination its ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we celebrate difference.
SAM is an equal opportunity employer. We are an equal opportunity employer and consider qualified applicants for employment without regard to race color creed religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry sensory physical or mental disability genetic information military or veteran status gender identity or expression sexual orientation citizenship or immigration status or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need please let us know at The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process please contact For candidates we ask that if possible you wait until youre invited to a screen online technical assessment or interview before requesting an accommodation.
We encourage you to apply. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we include celebrate and embrace difference. We encourage you to submit an application even if your experience doesnt feel like a 100% match with the position. We know applying for a job can be intimidating and research tells us that womxn and folks of color are less likely to apply if they dont see themselves meeting or exceeding every single qualification listed. We encourage you to apply even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.
Requirements for employment. In order to be employed by the Seattle Art Museum you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.
Want to learn more If you havent already check out our Careers page for more on working at SAM.
Though wed love to be able to reply to every question that crosses our desk due to the high volume of applications we receive our HR team is unfortunately unable to offer a response to inquiries requesting search status updates inquiries about hiring timeline or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!
Required Experience:
Manager
Employment Type
Temp
