Clerk to the Board I
Clerk to the Board I
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Job Description
THE POSITION
The County Administrative Office is seeking a detail-oriented and service-minded Clerk to the Board I to support both the Board of County Commissioners and the County Administrative Office. This position provides the opportunity to gain experience in public sector operations board governance public meetings and high-level administrative work.
This role offers a unique mix of responsibilities:
- Approximately 30% of your time will be dedicated to Clerk to the Board duties including clerking one Board of Commissioners meeting per month and serving as back-up for the primary Clerk.
- The remaining 70% of your time will involve general administrative support serving the Executive Office and providing customer-focused service to internal departments leadership and the public.
Youll join a small but mighty team that values professionalism adaptability flexibility collaboration and takes pride in delivering high-quality support across the County.
What Youll Do:Board Clerk Duties
- Prepare official agendas using agenda management software.
- Collaborate with department staff and directors Executive Leadership and the Board Chair.
- Support Board and Commission meetings in person and via Zoom simultaneously: Performing role call calling people up to the table taking votes and managing meeting via zoom.
- Track votes and maintain official records of actions summarizing complex and often technical discussions.
- Serve as a point of contact for public inquiries regarding Board actions procedures and meeting materials.
Administrative Support
- Reconcile purchasing card transactions coordinate travel manage incoming/outgoing mail answer phones and support executive staff with general clerical functions.
- Provide dependable day-to-day administrative support for a dynamic high-level office.
Ideal Candidate Profile
The ideal candidate is a dependable proactive and organized individual looking to grow a career in public service. Youre curious about how local government works and you have a strong eye for detail excellent communication skills and a passion for helping others. While not a primary function of this position the successful candidate should be comfortable speaking in front of large groups when needed.You bring:
- Foundational knowledge of office systems professional writing and administrative best practices.
- Skills in organizing prioritizing and meeting deadlines with accuracy and discretion.
- Good with technology including Microsoft Office (Outlook Word Excel Access) and virtual meeting tools like Zoom.
- The ability to:
- Learn new systems and adapt to evolving processes.
- Remain impartial professional and confidential in politically sensitive situations.
- Work independently and as part of a team.
To review the full information of this classification please use the following link:Clerk to the Board IMINIMUM QUALIFICATIONS
Education and Experience:
- Associate degree in Public Administration Business Administration or related field.OR
- High School Diploma or GEDANDat least three (3) years of progressively responsible administrative or clerical experience in a public agency including work with public meetings and records.
- Ability to attend periodic night meetings (5-7 times/ year).
- Must have the ability to arrange for timely transportation to attend required appointments and meetings at off-site locations.
Employment Type
Full-Time
