Office Administration Specialist
Office Administration Specialist
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Job Description
ADMINISTRATIVE BUSINESS PARTNER
RIVERSIDE DC
COTY is looking for smart leaders who are fast and passionate.
Were Coty a global leader in beauty. Were World #1 in Fragrance World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire. With an ambitious vision and a culture of inclusion Coty is the ideal place to build a career thats both impactful and industry-defining.
As the Administrative Business Partner you will collaborate closely with the Distribution Center Leadership Team to provide exceptional administrative support and ensure efficient service delivery. This role is on-site and involves working directly with Senior Directors their teams and both internal and external stakeholders to represent Coty as a world-class organization. Additionally the Administrative Business Partner will take on responsibilities as an Export Shipment Planner coordinating with cross-functional teams to ensure that all shipments are scheduled promptly and in full compliance with customs and shipping regulations.
Key Responsibilities:
- Provide high-level administrative support to the Senior Director and SLT including managing calendars scheduling meetings tracking action items and preparing reports and presentations.
- Oversee daily operations of the Company Store including inventory management staffing coordination and budget monitoring under the guidance of the HR Director or designee.
- Act as the sites primary communication lead ensuring consistent and effective messaging through internal tools and fostering continuous improvement in communication practices.
- Coordinate and serve as the point of contact for all external site visits and tours.
- Facilitate community outreach programs and donation requests collaborating with the HR Director or designee to manage funding and support.
- Actively participate in the Employee Resource Group (ERG) team to help coordinate employee engagement events such as Deployment Day celebrations and work anniversary recognitions.
- Perform a variety of administrative duties including travel coordination expense reporting office supply management and publication of internal communications like the DC Virtual Gazettewhile maintaining discretion with sensitive information.
- Learn and execute distribution center-specific export activities such as preparing Bills of Lading pulling data from Warehouse Management Systems (WMS) performing pallet consolidations and responding to shipment inquiries.
- Manage export documentation and logistics processes including carrier bookings inventory alignment with outbound schedules and resolution of logistics issues in collaboration with internal and external stakeholders.
- Execute Procure-to-Pay (P2P) tasks such as placing supply orders tracking invoices and maintaining vendor communication.
Working at Coty:
Coty is a place where innovation meets opportunity. We believe in empowering our people to think boldly act fearlessly and deliver excellence. We celebrate diversity and inclusion fostering a culture where your ideas are valued and your career potential is limitless. Were seeking a highly organized proactive and resourceful team player who thrives in a dynamic fast-paced environment. If youre driven curious and passionate about contributing to a high-performing teamCoty is the place for you.
Team Environment:
Youll be joining a collaborative and diverse team working closely with departments such as Distribution Center Leadtime Employee Resource Groups (ERG) P2P Shipping & Receiving ITrade and Planning. Our team members are technically skilled communicative fast-paced and supportive of each others growth.
QUALIFICATIONS
Wed love to see candidates who have:
Essential:
- Associates degree in business administration or related field
- Minimum of two years experience in a commercial office environment or Administrative Assistant role
- Strong Knowledge of computer applications (Word Excel PowerPoint) & basic knowledge of Power BI
- Strong oral and written communication skills
- Minimum of one year experience in a Distribution Center or manufacturing facility
Desirable:
- Knowledge of Distribution Center or Manufacturing Operations desired
- Possess excellent computer skills including experience with MS Excel MS Word MS PowerPoint SAP system or power BI intermediate level
- Possess excellent oral and written communication skills
OUR BENEFITS
As our Administrative Business Partner this is unique role with a genuine opportunity to make an impact youll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
This is a full-time on-site position.
This position requires the ability to work overtime (when needed to meet business needs either within the day and/or the weekends).
- Medical Dental & Vision coverage
- 401k with 6% employer match
- Paid time off
RECRUITMENT PROCESS
- Our recruiter will contact you.
- A telephone/online introductory meeting follows.
- A first online/in-person interview
- A second interview
- You will receive a proposal with the terms of employment.
ABOUT COTY
Coty is one of the worlds largest beauty companies with an iconic portfolio of brands across fragrance color cosmetics skincare and body care. At Coty we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every youre the kind of person who refuses to settle if you want to think bigger learn faster and go further than you ever thought possible wed love to hear from you.
Coty is deeply committed to Changing the Conversation around Diversity Equity & Inclusion in an effort to create a more open inclusive and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
EQUAL EMPLOYMENT OPPORTUNITIES
We offer equal employment opportunity to qualified individuals without regard to race religion color national origin age genderdisability sexual orientation gender identity gender expression marital status veteran status or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills abilities experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
English - Please click on thislinkto review the Notification of Equal Opportunity Rights poster
Espaol - Por favor haga unclicen el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
For additional information about Coty Inc. please visit Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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