Assistant Shop Manager (22.5 Hours)

Main Duties and Key Responsibilities

Income

• Help lead on achieving profit targets by maximising sales and minimising costs.
• Ensure that the store delivers an exceptional level of customer service at all times.
• Monitor core retail pricing to ensure the shop achieves the optimum price level.
• Support your shop manager to achieve the required Gift Aid conversion rates on all donations especially high value items in addition to managing the Gift Aid process.
• Actively support any Forget Me Not fundraising promotions.
• Manage the shop in the absence of the shop manager.
• Become a local champion for Forget Me Not promoting the work that we do for children and families.
• To manage the day to day operation of the furniture delivery collection and house clearance service that runs from the store.

Premises

• Ensure the shop has a high standard of display and encourage regular stock renewal to ensure fresh innovative displays to improve kerb appeal and footfall.
• Ensure volunteers are aware of the importance of and implement correct merchandising techniques.
• Ensure shop premises are clean and tidy at all times and that goods are displayed in an attractive presentable and safe manner.
• Ensure that all statutory responsibilities are met including Fire and Health & Safety Regulations.
• Hold shop keys and in the absence of the shop manager open and close the premises for trading hours and respond to any emergency call outs if and when necessary.

Stock

• Ensure that the shop has sufficient saleable stock and work with the shop manager to increase donations of stock where necessary.
• Encourage donations from the general public and other sources to increase the amount of stock and meet sales requirements.
• Ensure that stock/sorting areas are efficiently and safely organised.
• Accept sort price and display stock in line with company guidelines acknowledging receipt and arranging collection where necessary.
• Undertake manual work as required including moving stock.
• Price stock at a consistent level in accordance with company price guides.

People

• Ensure that the shop has the correct level of cover throughout the year covering when and where necessary for annual leave or sick leave.
• Actively recruit quality and reliable volunteers.
• Work with the shop manager to identify specific training needs for volunteers and yourself.
• Train and develop paid staff and volunteers to enable them to perform their jobs effectively.
• Promote a happy working environment for staff and volunteers.
• Inform the shop team of business communications promotions and information relating to our work.

Administration

• Ensure all administration is completed mailed and filed correctly.
• Ensure all company administrative and financial procedures are followed including banking weekly returns and maintenance of petty cash account performance returns and volunteer records.
• Notify your line manager/Retail Operations Manager in the event of a break-in shop lifting or security incident. And liaise with the police where appropriate.
• Ensure all staff and volunteers lock all purses and valuables in a locker.

Budgets

• Work with the shop manager to achieve the shop income/expenditure targets.
• Proactively address any fall in sales together with the shop manager.

Security

• Ensure that volunteers are security conscious and follow the correct procedures as laid out in the shop managers manual.
• Check that all premises are secure and report any concerns to the shop manager.
• Ensure that police are informed of all current key holders details.
• Inform relevant bodies where there has been or there is suspicion of a breach of any security procedures.
• Ensure cash handling procedures are followed in the shop.

We expect all staff to undertake any other duties within the scope spirit and purpose of the job the title of the post and its grading as requested by your line manager or their higher level of authority on behalf of the charity.

Person specification

Skills and experience

• Excellent organisational skills
• Ability to communicate effectively both verbally and in writing
• IT Literate excellent skills using Microsoft packages
• Excellent standards of record keeping both written and computerised
• Ability to work flexible frequently unsocial hours
• Previous charity retail experience (desirable)
• Previous experience managing a team (desirable)
  
  

This role will involve evening and weekend work so flexibility is essential.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Equality and Diversity

Please note that we are committed to equality and diversity and make the following pledge in relation to our recruitment practices;

• We will actively encourage and support under-represented groups to join us as employees
• We will always interview you if you are an applicant with disability who meets the essential requirements of the job and will provide adjustments to the recruitment process if required.
• We are committed to supporting part time and flexible working; we will consider part time working requests for all our roles