Legal Administrative Assistant - Hybrid
Legal Administrative Assistant - Hybrid
Posted on :
10-08-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
$ 105 - 115
Vacancy
1 Vacancy
Posted on :
10-08-2025
Job Description
Legal Administrative Assistant
The Legal Administrative Assistant is responsible for providing extensive administrative support to associates in litigation corporate and real estate practices throughout the State of California.This role reports to the Legal Administrative Services Manager - West taking daily direction from their attorneys and Legal Administrative Coordinators.
Responsibilities include:
The Legal Administrative Assistant is responsible for providing extensive administrative support to associates in litigation corporate and real estate practices throughout the State of California.This role reports to the Legal Administrative Services Manager - West taking daily direction from their attorneys and Legal Administrative Coordinators.
Responsibilities include:
- Assist attorneys with state federal and appellate court e-filings including drafting and preparing pleadings exhibits declarations and proposed orders.
- Direct e-file through various e-filing portals or may provide file-ready documents to the Firms e-filing team.
- Prepare and revise tablesof contents table of authorities.
- Download documents from court websites and maintain local network drive folders.
- Coordinate and schedule depositions and court appearances.
- Conduct data sharing on various file-sharing websites.
- Prepare closing binders and signature packets including utilization of DocuSign.
- Perform redlining.
- Draft edit and proofread shells/templates letters presentations legal documents spreadsheets and other materials including complex formatting.
- Research and obtain information for requesting attorneys as well as facilitate the completion of forms and processes.
- Arrange office meetings conference room set-ups conference calls catering and equipment.
- Coordinate domestic and international travel through the firms travel agency.
- Carry out administrative duties such as processing expenses and invoices entering and reviewing time records preparing and submitting documents for new matters and maintaining contact lists and attorney information.
- Successful candidate must possess the ability to work effectively with various courts agencies firm departments and offices appropriately engage resources and complete other job duties as assigned.
- Comfortable functioning within a team environment. Effectively works with peers to ensure the highest level of associate support. High initiative is essential as each team member is expected to self-assign tasks and carry their fair share of the workload. Team members must develop competency using an intake/ticketing application to aid in the workflow.
- A comprehensive knowledge of legal office procedures demonstrates initiative and good judgment in handling tasks in a timely and professional manner with limited supervision.
- Strong interpersonal verbal and written communication skills.
- Excellent attention to detail organization and the ability to prioritize multiple tasks and problem solve while remaining calm in deadline-driven situations.
- Candidate will also exhibit a work ethic of punctuality and reliability. Excellent grammar punctuation proofreading and spelling skills are integral.
- Ability to exercise discretion with confidential and sensitive information.
- Ability to work overtime is necessary.
- College degree preferred.
- 5 years of experience supporting litigation and/or transactional attorneys at a law firm. Litigation experience is highly preferred.
- Highly proficient in Microsoft Word Excel and PowerPoint/
- Experience in Adobe Workshare Compare Best Authority Chrome River iManage and Litera Forte preferred.
Craig Fleck
Vice President
Chelsea Search Group
1777 Laurelwood Way
Oceanside CA 92056
Oceanside CA 92056
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
