Regional Administrator
Regional Administrator
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$ 55000 - 95000
1 Vacancy
Job Description
The Regional Administrator (RA) is responsible for providing overall administrative support for the Regional Director and Regional team while leading the Market and Branch Administrators in the region. This role enables you to learn about all aspects of the business at a high level and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business.
DUTIES and RESPONSIBILITIES
Expense Management Support
Prepare review and approve Travel & Entertainment (T&E) expenses and Events and Conferences (EnC) expenses utilizing online business systems
Coordinate events and meetings for the Region including all pre-approvals event logistics/planning preparation and distribution of materials and accounting for meetings including Regional management Regional Councils National Sales partners external wholesalers and others as directed
Maintain and review Regional finance and expense management information
Work with Accounts Payable to manage invoices vendor set up/maintenance payment reconciliations or issues Management Support
Navigate firm resources and act as a liaison between the Region and various internal and external business partners including managing requests and escalating as needed
Communicate and manage firm initiatives for the Region (e.g. Global Volunteer Month Annual Appeal) as well as other initiatives as directed
Manage Human Resources processing (I-9 processing regional team new hire onboarding etc.)
Actively engage in available training and education programs to maintain current status on policies procedures and risk awareness (including licensing requirements)
Proactively participates in firm initiatives directed by regional management
Facilitate and/or conduct ad hoc projects training and events for the Region as necessary Region Administrative Support
Perform administrative functions for Regional Management team including telephone coverage business travel arrangements coordination of internal and external meetings and events file and calendar maintenance
Lead office management efforts including maintaining office supplies ordering business cards and stationery assisting and maintaining regional business continuity planning and acting as point of contact for facilities management
Act as a point of contact for real estate and facilities management and various market projects (e.g. following up on responses from markets technology projects migrations equipment installs/ replacements)
Lead various local administrative efforts (e.g. Alternative Flexible Grid (AFG) checkpoints CPR/AED training and certifications annual certification of registrations and market data expenses)
Assist with firm remediations as needed
Provide guidance and point of contact for Market Administrators
EDUCATION EXPERIENCE KNOWLEDGE and SKILLS
Education and/or Experience
High School Diploma/Equivalency
College degree preferred
Three or more years of related experience is a plus Knowledge/Skills
Strong computer skills and knowledge of Microsoft Office
Excellent verbal and written communication including telephone coverage
Strong time management skills
Demonstrates good judgment
Exceptional interpersonal and client service skills
Detail orientated with superior organizational skills
Ability to prioritize work
Team player with the ability to collaborate with others
Ability to work in a fast-paced evolving environment
Adaptable and ability to multitask
Proactive or self-starter
Ability to be discreet and maintain confidentiality on sensitive matters
Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)
Reports to
Regional Director and / or Regional Business Service Officer
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.
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Expected base pay rates for the role will be between $55000 - $95000 per year at the commencement of employment. However base pay if hired will be determined on an individualized basis and is only part of the total compensation package which depending on the position may also include commission earnings incentive compensation discretionary bonuses other short and long-term incentive packages and other Morgan Stanley sponsored benefit programs.
Morgan Stanleys goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race color religion creed age sex sex stereotype gender gender identity or expression transgender sexual orientation national origin citizenship disability marital and civil partnership/union status pregnancy veteran or military service status genetic information or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
Required Experience:
Unclear Seniority
Employment Type
Full-Time
