Administrative Assistant 3 (NBOE)

Newark Board Of Education

Posted on : 09-08-2025

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1 Vacancy

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Job Location

Newark - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 09-08-2025

Job Description

Position Type:
Non Instructional - All Titles/Administrative Assistant 3

Date Posted:
8/7/2025

Location:
Various Newark Board of Education Locations

NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET NEWARK NEW JERSEY 07102
ROGER LEN SUPERINTENDENT

Administrative Assistant 3
(Central Office - Various Locations)

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Administrative Assistant 3 within Central Office -Various Locations.

This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.

DEFINITION: Assists the head of a Bureau or Service in a state department institution or agency by performing and coordinating administrative support services: does other related work.

Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely all duties performed on the job may not be listed.

QUALIFICATIONS AND REQUIREMENTS
Note: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.

OR

Possession of a bachelors degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.

Note: Professional experience refers to work that is analytical evaluative and interpretive; requires a range of basic knowledge of the professions concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

License: Appointee will be required to possess a drivers license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform the essential duties of the position.

BASIC FUNCTIONS AND RESPONSIBILITIES
1. Acts as principal assistant on administrative matters.
2. Reviews inquiries and responds with the necessary technical information and assistance in a prompt manner.
3. Maintains liaison with other organizational units providing support services such as data processing accounting purchasing printing and personnel.
4. Participates in data gathering activities and other assignments Involving the research and collection of information.
5. Verifies completeness of information in any of the following: applications reports files returns claims proposals forms and/or listings and their accuracy before entry into automated systems and files.
6. May assist in preparation of requests for appropriate actions prepare/process related forms and initiate follow-up action if necessary.
7. Performs research for various projects.
8. Coordinates fiscal procedures within the organizational unit including budget implementation and control making sure that expenditures are in accordance with the allocation of funds.
9. Keeps currently informed of new and revised personnel policy statements regulations directives and other communications published by the departmental personnel office and develops plans and procedures for implementation of such communications.
10. Coordinates the collection of data and preparation of administrative and informative reports on support of program activities time and attendance records leaves terminations new employees transfers fiscal expenditures and statistical records of performance data.
11. Investigates administrative problems and makes recommendations for solutions.
12. Assists in planning and implementing administrative improvements including organizational changes and work systems.
13. Expedites and coordinates services such as maintenance repairs supplies and mail.
14. Directs and/or makes special studies.
15. Interprets administrative regulations and policies as required within the department or division.
16. May supervise the maintenance of the library.
17. Coordinates office operations including clerical work internal reporting systems forms space and office equipment; and suggests methods for office improvements.
18. Plans schedules and/or attends meetings and conferences and prepares reports thereon.
19. Reviews and/or prepares routine correspondence.
20. Compiles and interprets data.
21. May assist in updating and maintaining the units tracking system and/or database.
22. Prepares statistical or other needed reports.
23. Supervises the maintenance of records and files.
24. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information system used by the agency office or related units.
25. Perform other duties and tasks assigned by supervisor.

KNOWLEDGE AND ABILITIES
1. Knowledge of the principles and procedures of public administration problems including personnel and fiscal management and their adaptation to the department.
2. Knowledge of government budget and administrative practice and procedures.
3. Knowledge of modern office management principles procedures techniques and their adaptation.
4. Knowledge of survey techniques statistical and research methods.
5. Ability to acquire knowledge of division and department organization and programs.
6. Ability to organize assigned administrative work and develop appropriate work methods.
7. Ability to prepare statistical financial and other reports.
8. Ability to analyze problems and data and take or recommend action.
9. Ability to plan and supervise administrative control systems.
10. Ability to speak and write effectively and to analyze edit review and interpret complex technical material.
11. Ability to maintain cooperative working relationships with the department and with outside departments and agencies.
12. Ability to maintain records and files.
13. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.
14. Ability to read write speak understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
15. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship such persons may not be eligible.

REPORTS TO: Department Head

SALARY EMPLOYMENT PERIOD AND UNION AFFILIATION
1. Salary: $64924 - $77362
2. Employment Period: Twelve (12) Months
3. Union Affiliation: Local 32

HOW TO APPLY
Newark Board of Education only accepts electronic applications.

OPENING AND CLOSING DATE
Opening Date: August 7 2025
Closing Date: August 20 2025 or until filled

THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Employment Type

Full Time

Company Industry

Key Skills

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Newark Board Of Education

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Administrative Assistant 3 (NBOE)

Newark Board Of Education

Job Description

Employment Type

Company Industry

Key Skills

About Company

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