Legal Support Assistant I/II - District Attorney
Legal Support Assistant I/II - District Attorney
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
ABOUT THE POSITION
The Riverside County District Attorneys Office is seeking to fill a vacancy for aLegal Support Assistant I/II for their Call Center in Riverside.Working closely with the Law Office Supervisor the incumbent will perform a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking various legal documents records correspondence and other related duties as required. Competitive applicants will have crisis de-escalation management skills and strong customer service skills.
Highly desired candidates will possess call center experience working in a relative law enforcement agency (e.g. police department sheriffs office district attorneys office or public defenders office.) Bilingual candidates are encouraged to apply.Meet the Team!
The District Attorney of Riverside County as the public prosecutor acting on behalf of the People vigorously enforces the law pursues the truth protects those victimized by crime exonerates the innocent and safeguards the rights of all to ensure that justice is done on behalf of our community. The offices staff of over 700 is comprised of prosecuting attorneys sworn investigators victim-witness advocates paralegals investigative technicians forensic analysts and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are and we seek to maintain a diverse workforce to match a diverse county.
EXAMPLES OF ESSENTIAL DUTIES
- Legal Support Assistant I
Serve as clerical support to attorneys and other County staff; schedule appointments screen callers and initiate reply to routine correspondence.
Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings record pleas trials convictions acquittals sentences judgments orders and other dispositions of cases.
Complete documents for case files by extracting complete and accurate information from a variety of sources obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.
Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone automated system or in person judges attorneys court clerks witnesses medical representatives and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.
Perform general office duties (e.g. filing opening and distributing mail maintaining logs keeping statistics and preparing reports); utilize a variety of computer systems; may interpret legal procedural or department prerequisites from the record to the public law enforcement agencies and/or attorneys.
Type from drafts rough notes verbal instructions or taped dictation a variety of correspondence and legal documents including interviews proceedings ordinances contracts agreements orders motions complaints warrants subpoenas commitments decisions investigation requests affidavits briefs jury instructions dismissal sheets reports appeals writs petitions for hearings and other legal documents; may receive payments issue receipts turn in money and file fee receipts with the court.
Process obtain or track legal documents through the courts and/or other offices for the attorneys case building process.
Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available.
Legal Support Assistant II
Serve as secretarial and clerical support to attorneys and other County staff; schedule appointments screen callers and initiate reply to routine correspondence.
Provide the more responsible and authoritative information to law enforcement officers attorneys officers of the court other staff agencies or the general public; train lower-level staff; interpret legal procedural or department requisites from the record to the public law enforcement agencies and/or attorneys; contact by phone automated system or in person judges attorneys court clerks witnesses medical representatives and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.
Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas trials convictions acquittals sentences judgments orders and other dispositions of cases.
Type from drafts rough notes verbal instructions or taped dictation a variety of correspondence and legal documents including interviews opinions proceedings ordinances contracts agreements orders motions points and authorities complaints warrants subpoenas commitments indictments decisions investigation requests extraditions affidavits briefs jury instructions dismissal sheets reports appeals writs petitions for hearings and other civil and criminal legal documents; may receive payments issue receipts turn in money and file fee receipts with the court.
Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies procedures legal terminology and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate.
Compile a variety of reports locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available.
MINIMUM QUALIFICATIONS
- Legal Support Assistant IEducation: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education or attainment of a satisfactory score on a G.E.D. test.Experience:One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences business education or a closely related field or 360 hours of training from a recognized occupational training program in secretarial sciences business education or a closely related field may be substituted for the clerical experience.)
Legal Support Assistant II
Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education or attainment of a satisfactory score on a G.E.D. test.
ANDOption I
Experience:Two years of clerical experience including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences business education or a closely related field may be substituted for the non-specialized clerical experience.)
OROption II
Experience: One year as a Legal Support Assistant I with the County of Riverside.
Knowledge of:Modern office practices and procedures including preparing correspondence and reports filing and operating standard office equipment; current English usage in business contexts; statistical and fiscal recordkeeping principles and application; proper telephone techniques and basic computer skills.Ability to:Perform general clerical work and learn specific operations of the office; learn legal terminology codes forms documents and the chronology of legal actions and deadlines required in the preparation processing and tracking of documentation for attorneys case files; review legal documents and records for correctness of form sufficiency of information and conformance with prescribed legal requirements; exercise good judgment and initiative in the performance of legal clerical work and carry out a variety of clerical activities related to assignments; communicate verbally and in writing to concisely obtain record and relay information explain procedures forms and processes with tact and courtesy to the general public attorneys and law enforcement officers; establish and maintain cooperative relationships with the public and explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly construct grammatical sentences and make mathematical computations.
Other Requirements:
Excellent verbal and written communications skills in both English and Spanish preferred but not required. SUPPLEMENTAL INFORMATION
Contact
If you have questions regarding this position please contact Ulysses Gerardo at or e-mail at .
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Employment Type
Unclear
